subject: Streamline Payroll With Time And Attendance Systems [print this page] Streamline Payroll With Time And Attendance Systems
Record keeping systems for labor are a necessary part of your business. After all, you want to pay your employees the right amount, and you want to pay them on time. However, traditional methods of record-keeping, usually involve plenty of tedious calculations, often done by hand. Choosing an automated time and attendance system can help your company save time, money and frustration. These systems make employee tracking simple for small and medium-sized businesses. Rather than manually adding up the time sheets, you simply let the machine do the grunt work and then enter it in your payroll system. The computer maintains the records of who has clocked in and out, and data can be downloaded to the administrator on a set schedule, or as needed.The ability to network these machines gives you the ability to also load the information directly to your payroll system, eliminating another step. Rather than focusing on getting people paid, your payroll department can now focus on catching mistakes or fraud, and saving the company money.Biometric clocks are the simplest solution. Never again will you hear complaints of missing time cards. A fingerprint is all that employees need to clock in and out with this system. The tracking is secure, and you will always know absolutely who is or is not clocked in. Since a fingerprint is required, any habits of friends clocking each other in will become a thing of the past. Barcode time clocks use a badge that is swiped through a reader. A comparable solution is RFID clocks. With these, every employee is given a time card the size of a credit card. Waving the card in front of a reader is all that's required to clock in, clock out, and mark breaks. The system tracks the minutes and keeps a tally.The entire process of clocking in and out will be faster. This saves employee's valuable time at the beginning of the shift. It also saves the company time at the end of the shift and during breaks. Either system can also be installed and used in remote locations.Punch clocks require manual adding of the time. It's easy to make a mistake with this. When mistakes are made in the employee's favor, it's never pointed out. Make a mistake in the company's favor, however, and you've got unhappy employees letting you know exactly how much time is owed. With the electronic attendance system, the computer tracks the time down to the exact minute.Calculation errors become a thing of the past. The employees are happy, and you will rest easy knowing that they are not being overpaid by mistake. Instant reports can be pulled to track attendance, breaks, vacation days and even sick time. With the record-keeping simplified, your office staff will be free to work on other pressing matters.The systems are completely secure. All employee information remains completely confidential and protected. These time and attendance systems are designed to be adjustable, depending on the needs of your business. With time and attendance systems, you will never have to waste precious hours on manual payroll issues again.
