subject: Editing Your Work - How to Find the Not-So-Obvious Errors [print this page] Editing Your Work - How to Find the Not-So-Obvious Errors
The problem for many writers, however, is finding the errors that aren't so obvious.
Here are some common editing problems and solutions to make editing easier for you.
Problem: You proofread your work but still overlook errors.
Solution: It is difficult to proofread your own work and catch all of your spelling and grammatical errors. It's even harder to catch lapses in the logical flow of ideas because you understand what you are trying to say. Before you edit your work, put it aside if only for a few minutes. It is easier to catch mistakes with a fresh eye. For important documents, ask a colleague to read your work as well.
Problem: You don't remember the rules of grammar that you learned years ago so you don't always know when you are writing something that is grammatically incorrect.
Solution: Many writers can't tell you the rules of grammar but instinctively know if something is grammatically incorrect. How? They are avid readers of good writing. You can increase your grammar skills by reading well-written newspapers such as The New York Times or The Washington Post. Get in the habit of reading books. When in doubt about punctuation or word usage, consult a style book or dictionary.
Problem: You use the "spell check" function when writing but spelling errors still creep into your work.
Solution: Spell check is a helpful tool but you still need to proofread your writing. The spell check function can overlook more subtle mistakes. For example, if you misuse a word but spell it correctly, the spell check feature probably won't flag the word for correction.
Problem: You have difficulty spelling words correctly.
Solution: Improving your spelling skills does not have to be a tedious process. Playing Scrabble or doing crossword puzzles can help. Reading is another solution. Get in the habit of using a dictionary.
Problem: Even after proofreading an email, you inevitably find a spelling or grammatical error after you push the "send" button.
Solution: If an email is an important piece of correspondence, proofread it on paper rather than on your screen. If that one extra step saves a string of emails explaining what you wanted to say in the first place, it is time well spent.
May be reprinted with the following, in full: Joan B. Marcus, president of Joan B. Marcus Communications LLC, is a pro in all forms of writing -- from website copy to grant proposals, brochures to electronic newsletters. She helps small businesses and nonprofit organizations achieve their goals by developing and delivering their marketing message with impact. Sign up for a free newsletter and learn more about Joan B. Marcus Communications at http://joanbmarcuscommunications.com/
