subject: Cut Printing And Toner Costs. Use Fax To Email [print this page] Cut Printing And Toner CostsCut Printing And Toner Costs. Use Fax To Email
The concept of sending a facsimile message from one place to another used to be complicated and necessitated a fax machine to be present at both the sender's and the recipient's end. However, with the advent of new technologies, the method of faxing has also undergone a sea change. While facsimile machines are still in use as some businesses follow the old-fashioned method, most new businesses have upgraded to freephone numbers and hosted telephone connections, of which the fax to email service is freely offered as a feature.
There are several NGN connections in the United Kingdom - 0800 numbers, 0844 numbers, 0845 numbers, 0300 numbers and 0330 numbers, which offer fax to email services as a part of the feature list.
The primary advantage of the fax to email service is the elimination of the need for your business to have a facsimile machine. The older method required you to be present near the machine and patiently wait for the machine to eject sheets of paper - the method relied on your physical presence near the fax machine. For people who are constantly on the move, their proximity to a fax machine at all times cannot be guaranteed. This renders them unavailable to receive a fax by the protocol of the older method.
The fax to email service converts the scanned file into a PDF document and sends the file to an email address rather than to another fax machine. This gives the person the freedom to check the file at his own leisure without needing anything more sophisticated than a reliable internet connection. This method eliminates the need for a fax machine and saves a lot of carbon footprint at the office. Further, the office can do away with the busy signals thrown out by the fax machine and "No Paper" signals.
There is also the question of privacy - if you receive a fax from your business partner, you'll be required to stand near the fax machine and this obviates the correspondence. The fax to email method does not even let others know that you have received a fax.
Another big advantage is the money you can save on printers and toners. It's common knowledge that the whole world is going green and with the older concept of faxing, not being able to decide what to print remained a handicap. If a person sends you a fax under the fax to email system, you have the choice of viewing the file first on your computer or a smart phone like Blackberry before deciding to print the file. Much money can thus be saved on printer and toner costs.
