subject: Improve Database Performance with Microsoft Access Software [print this page] Improve Database Performance with Microsoft Access Software
A database can be defined as a tool that helps to collect as well as organize information but as the amount of the information increases, problems such as inconsistencies and redundancies start appearing. As soon as you encounter such problems, just shift your entire data to Microsoft Access database.
Databases created using Access make use of a single file for storing tables along with other objects like modules, macros, reports and forms. Access allows you to:
Insert new data in the existing database
Edit existing information or change an item's present location
Delete data
View as well as organize the data or information in a variety of ways
Share the information with other users via intranet, email-messages or reports
A typical Access database consists of following parts:
Tables: The appearance of database tables is quite similar to that of spreadsheets, which consist of rows and columns. The rows present in the table are called records' and are used for storing individual parts of information. The columns present in the tables are referred to as fields'. Each record includes one or more than one fields.
Forms: Database forms are also known as data entry screens'. As the name very well suggests, these forms are the interfaces that are used by the user while working with the data. The command buttons present on these forms are used for editing, viewing as well as entering data in different tables.
Reports: Reports can be used for summarizing and presenting the data in most systematic and readable manner. These reports always reveal the latest information present in the database.
Queries: The main function of Queries is to retrieve specific information from the database tables.
Macros: Macros include actions, which are responsible for performing tasks, like closing the database, running a query or opening a report. They can be used to augment the functionality of your database.
Modules: A module can be defined as a collection of procedures, statements and declarations that contribute in elevating the functionality of a database.
Most organizations rely on Microsoft Access software for handling large amounts of data. The best part about such software is that it is extremely convenient for the user to handle its functions.
