subject: Importance of content management system in an organization [print this page] Importance of content management system in an organization
The way organizations web content will be managed will depend solely on the way the way the CMS also known as the Content Management System will be used. So the role of the CMS in an organization is to; uphold the standardization of the CMS rules. It enables the organization to have quicker ways of updating their web pages. It ensures the standardization rules are upheld. Content owners directly will have faster access if they are using CMS.
It makes changing of various pages within a website and tracking of logins by content managers easy by creating accounts. When using CMS the content owners will not be required to know complex languages like HTML and PHP because it has a very user friendly interface. It also allows for very fast ways of updating the website. When you are using CMS and you place a request, it will enable you place it directly using the CMS tool. Then the request will then be forwarded for approval by the content owner.
Content owners will have access to the web when they are using CMS. A web developer is not the person in charge of content development in many organizations. Their work is mostly to incorporate content simply in the website using a format that is already ready. It is the work of the CMS to enable the content owner has access and also be able to update their website as a whole or in parts. It is done directly using the website in question or the staging server.
When using CMS you do not have to have the knowledge of HTML. A template environment is what most content mangers use to work in. it would require you to enter a link title, the description and a URL using different fields from the form that the content manager uses to be able to add a link so that you can have a new press release. Then the link will be built for you by the content manager. Many content managers will do things like make links clickable, they will add paragraph tags, and ant other formatting, if you want longer text blocks like a full press release. CMS brings accountability to any organization. The CMS can be set up in a way that it will have user accounts which will have access rights. This means that that accounts can only be edited by certain paged only. If there is any change that needs to be done, the website will track it and use management tools too change it. It can also make a change that was made in error.
CMS brings standardization in the organization. The content managers work using a template so that means that they cannot change some web pages. This is good because it brings standardization with the whole website. It will help to avoid one person making changes that are not compatible with the others as this might result in conflicting of pages.
