This is much more complicated than most people assume, since most of the event coordinator's work is never seen by the people attending the event. Without this professional coordination, however, many of the events we all go to on a regular basis would simply fall apart.
Different Types of Events
Event coordinator jobs can include coordinating conventions, concerts, parties, fund-raisers, or trade shows. Each of these different events come with a different set of guidelines, but there are some basics that an event coordinator should always be aware of.
At any event, the first concern is that attendees have a good time. The definition of a good time is, obviously, going to be very different at a rock concert than at a corporate-sponsored function, but the end goal remains the same. If attendees don't have a good time, the event will be considered a failure, and the event coordinator may not be hired again.
Ensuring a positive outcome depends on many different details. Let's use the example of a corporate convention. For large events like these, attendees are often coming from all across the country, sometimes even the world. A proper venue, which will allow for the comfort of speakers and attendees, must be secured. If hotel accommodations are to be provided, they must be adequate, there must be enough rooms, and the hotel should be as close to the venue as possible. If there is to be catered food or restaurant vouchers, the food must be quality, it must be delivered on time, and, in certain cases, it must be ensured that dietary restrictions or preferences are taken into consideration. Parking is often a concern at large conferences.
As you can see, this is an enormous amount of detail. For functions like this, most event coordinator jobs use a team approach. One person is likely in charge of the team; this person may be an employee of the company hosting the event, or they might be a separate company or freelancer. Under this coordinator will be a team, and the coordinator will general assign a specific aspect of the event to each team member.
Job Requirements
If you're looking at event coordinator jobs for your career, there are some things you should keep in mind. These jobs deal almost exclusively with people and their needs, and so an outgoing a friendly personality is a huge asset. In addition, you must have an eye for details and the ability to handle stress well.
There are many schools which now offer event planning as a major. These courses of study often include business courses, communications, and human behavior. This is a very well-rounded basis for a career in event coordinator jobs, and it will ensure you have the right background to turn this field into a rewarding career.
