subject: Documentation requirements for OHSAS 18001 [print this page] Documentation requirements for OHSAS 18001
Policy Requirements: - Develop, document, implement, maintain and communicate your organization's OH&S policy.
Analyze OH&S hazards and select OH&S controls:- Identify OH&S hazards and assess risks and develop, establish, implement and maintain a methodology and procedures to identify OH&S hazards and assess organization's risks.
Reduce OH&S risks by selecting your controls: - Establish, implement and maintain OH&S control selection procedures.
Respect legal and non-legal OH&S requirements:- Establish procedures to identify and access, respect, keep up to date and communicate to all stakeholders, the legal and non-legal OH&S requirements that apply to your organization.
Establish OH&S objectives and programs:-
Establish, develop and implement your organization's OH&S objectives.
Establish your organization's OH&S programs.
Develop, implement and maintain programs to achieve your OH&S objectives.
Implementation Requirements
Establish responsibility and accountability for OH&S.
Get top management to accept responsibility for and demonstrate its commitment to OH&S.
Appoint a member of management to manage and control OH&S.
Ensure that employees take responsibility for OH&S
Ensure competence and provide OH&S training.
Ensure the competence of people who perform tasks that could have an impact on OH&S and keep records of such competency.
Identify OH&S training needs, establish training methods and procedures; provide training to meet those needs, evaluate training effectiveness and maintain records of such training activities and results.
Establish, implement and maintain a procedure to make people aware of OH&S.
3. Establish OH&S communication and participation.
Establish OH&S Communication Procedures
Establish an internal OH&S communication procedure.
Develop, implement and maintain a procedure to control internal communications.
Establish a contractor and visitor OH&S communication procedure:- Develop, implement and maintain a procedure to control how you communicate about OH&S with your contractors and visitors.
Establish an external OH&S communication procedure: - Develop, implement and maintain a procedure to control external communications.
Establish OH&S Participation and Consultation
Establish a worker participation procedure. Develop, implement and maintain a procedure to manage worker involvement.
Consult with workers about OH&S matters.
Consult with contractors and other parties. Develop, implement and maintain a procedure to manage contractor involvement
Consult with external parties about OH&S matters
Document your organization's unique OHSMS:-Document your organization's OH&S policy, OH&S objectives, scope of your OHSMS, the elements of your OHSMS and how the elements of your OHSMS interact.
Control your organization's OH&S documents Control your organization's OH&S documents
Establish, implement and maintain a procedure to control OH&S documents.
Control your OH&S management records.
Implement operational OH&S control measures. Indentify those operations and activities that need to have controls to manage OH&S hazards and reduce risks.
Implement controls, documented procedures, operating criteria to manage OH&S hazards and reduce risks.
Maintain your organization's procedures, controls and operating criteria needed to control OH&S risks.
Establish an OH&S emergency management process. Indentify emergency situations that could impact OH&S.
Establish, test, implement, review and revise your OH&S emergency management procedures.
Checking Requirements Monitor and measure your OH&S performance.
Establish , implement and maintain procedures to monitor & measure OH&S performance and keep records of the results of your monitoring & measurement activities.
Establish, implement and maintain procedures for monitoring & measurement equipment.
Evaluate your legal and non-legal compliance:- Establish a procedure to periodically evaluate how well your organization complies with legal OH&S requirements and keep records of the results of such evaluations.
Investigate incidents and take remedial action.
Investigate your Organization's OH&S Incidents:- Establish, implement and maintain procedures to investigate OH&S incidents.
Take Corrective and Preventive Action: - Establish, implement and maintain nonconformity management procedures.
Establish and control your OH&S records:- Determine and maintain OH&S records needed by your organization, and develop, implement and maintain a procedure for your OH&S records.
Conduct internal audits of your OHSMS: - Establish, implement and maintain an internal OHSMS audit program
Review Requirements
Review your OHSMS by examining inputs and assess the results of your management reviews.
Generate and communicate OHSMS management review outputs.
