subject: Meetings - Methods To Run Efficient Meetings [print this page] Meetings - Methods To Run Efficient Meetings
Not many people are fond of meetings, which are considered to be time wasting activities. A meeting has to be well planned in advance to create it productive and efficient. Most organizations overlook the expenses involved in conducting meetings, which are frequently unproductive and inefficient. Such kinds of meetings produce frustration among the attendees of meetings and as a result they neglect the importance of meetings and keep them at a low priority level. This affects the productivity of the organization.
For a meeting to be efficient and cost efficient, it has to be well planned. Important decisions are taken inside the meetings, which need the proper attention and concern of attendees. Meetings with clients and consumers have a cost and an analysis of the expenses involved to hold such meetings helps to improve the advantages that will be derived from them. Time is money and the time of personnel attending the meeting has its cost. There are numerous other factors which add up to increase the price of a meeting.
So that you can estimate the price of a meeting involving five people, you'll need to add up their hourly simple salary. After this you need to calculate the fringe benefits provided by the company. Fringe advantages include medical as well as other allowances. The total hourly price of an employee is the sum of the hourly salary plus the per hour fringe advantages.
Apart from the hourly price of the attendees, there's an overhead price associated with the planning of the meeting. This includes the time involved in preparation of agenda, creating arrangements for the meeting, preparation of presentation etc. You'll be able to get the planning overhead figure by multiplying the per hour cost of a person with the time spent in planning and preparing for the meeting.
Another cost involved is the overhead cost associated to the meeting. This means the material needed to prepare for and conduct the meeting like food and beverages, printer and paper cost transportation price, and the cost of different other resources utilized for the purpose of the meeting.
You can add all these costs to prepare a price outline of an hourly meeting and compare it with the outcome of that meeting to analyze its effectiveness. It is at times tough to calculate the monetary benefit derived from a meeting but a general conclusion concerning the success or failure of a meeting can be drawn on the basis of judgment. It can guide you to evaluate and justify the expenses incurred to hold a meeting. This analysis will help to motivate employees to attend the meetings seriously and punctually to create them productive and cost successful.
