subject: Eight Reasons to Have A Central Office Shredder [print this page] Eight Reasons to Have A Central Office Shredder
Paper shredders are an indispensable piece of office equipment and now legally required in many cases. Rather than spending money on multiple individual machines, more and more offices are turning to the use of a single central shredder. Here are eight reasons why this is a better way to go.
Security. One shredder available for use by many employees guarantees that everyone will have access to a secure disposal system. Placement in a common area allows all employees the same opportunity to destroy confidential information.
Money Saving. It's much more cost effective to invest in a single, central shredder rather than purchasing individual shredders for every employee. While one by one acquisition of personal devices allows you to spend less money at a time, eventually the amount spent on multiple machines will outweigh the total cost of one large shredder.
Easier Maintenance. All shredders need to be maintained to some degree. Most often this includes regular oiling. Many larger shredders either come with an automatic oiler or have this as an optional feature. This allows you to simply ensure that the oil container stays full and the machine will lubricate the blades as needed.
Save Energy. There are many office shredders available with an automatic energy saving mode. Often they will shut down after a period of inactivity to avoid unnecessary use of electricity. Some idle in a power-saving mode. Either way, the design cuts down on energy consumption, which will in turn lower your monthly electric bill.
Increase Productivity. Employees dealing with larger amounts of confidential information need a way to securely dispose of them. Instead of taking time to individually feed a few sheets at a time into a small, deskside device, a central shredder allows them to shred a single stack of papers at the end of their day. Getting all shredding done at once allows for fewer interruptions throughout the day.
Quieter Working Environment. While companies are now producing quieter shredders, the noise level can still be disruptive in a hushed office. A single shredder can be stored in a copy room away from the vast majority of employees. This allows the work floor to remain quiet by containing the sound output to a single room.
Legally Required. With the passage of the Health Insurance Portability and Accountability Act (HIPAA) as well as the Fair and Accurate Credit Transactions Act (FACTA), employee records must be safeguarded. This results in the necessary shredding of information before disposal. To be FACTA compliant, businesses are required to use at least a level 3 cross cut shredder. These are readily available in a variety of sizes ideal for any office and can be used as a general office shredder for most documents.
Less Trash Disposal. With all shredding happening in one location, only a single shred bag will need removal and replacement instead of several plastic bags full of waste.
As you can see, having a single centralized office shredder is a great solution for keeping information secure. Employees will have ready access to securely dispose of any confidential information. This cost effective system is an efficient way to increase productivity and save you money. Get one for your office today and start shredding!
