subject: Important Information For An Event Planner [print this page] The event planners have a long list of tasks to do before the event date. They will have to book a venue, arrange for catering staff, talk to the stage performers, make sure the venue decorations are done properly and as per the choice of the customer, etc. In addition to these, they also have to take care of the legal obligations involved depending upon the type of event, the venue location and the state specific laws. To know more about your state specific laws, you may consider asking someone knowledgeable about these regulations or the venue owner as these people may have some relevant information about it.
Here are a few things to be considered while planning an event:
A premise licence or a temporary event notice If you want to organize an event on a public place, the premise should be licensed for organizing such events. Such a licence will list all the activities that are allowed in the premises and the time limit for which these are allowed. If the premise does not possess such a licence, you can get a temporary event notice which is a kind of licence that temporarily allows such activities in a premise under a set of rules to be followed. So after you attain the licence, it is your duty to check these rules so that the event is progressed in a legitimate way.
Alcohol licence - If a business owner wants to sell alcohol, he will need a personal alcohol licence. Similarly, if you want to supply alcohol to your guests at the special event taking place in public premises, you would require a premise licence. After attaining such a licence, you will become a premise licence holder and you will be held responsible for any objectionable activities taking place at the venue.
Sufficient safety measures Before choosing a venue for your special event, it is imperative to check the safety measures available at the place. There should be sufficient arrangements available in the building such as emergency evacuation and power cut provisions for a hazardous situation. This process of determining all the possible hazardous situations and provisions available is called risk assessment and is very essential to be performed.
Appropriate insurance cover When a huge number of people are gathering at a place, there is always a possibility of accidents and injuries may it be intentional or unintentional. For such unexpected situations, you should have the right type of insurance to cover almost all such unpredictable instances.
Other considerable points When eating out, most of the people are concerned with the food quality and hygiene. For assuring the food hygiene, you can get the catering service inspected by a local council. Also, there should be enough parking available according the number of guests expected to arrive.
So for an event organizer, it will always be beneficial to possess a personal alcohol licence, food hygiene certificate and a proper insurance cover to win the confidence of his customers.
by: The significance of the holding a personal licence
