subject: Functions Of A Proofreading Service [print this page] It is critical to provide a flawless document to your clients or customers. The simplest mistake in your document can lead to grave misunderstanding. A proofreading service can offer you precise editing of the document. Checking the document or proofreading is not as simple as it appears. It is more than a simple spell check on your computer software. Only professionals are able to offer you a refined and polished business document.
What are the functions of a proofreading service?
Methodical Reading
Proofreaders do not edit the business document in the same manner as proofreading software. Proofreaders go through the document in detail, examining many aspects. Each line is read methodically to see if there is language or grammatical errors. Only professionals at proofreading services have the patience and skill to find such errors. When you go through their work, you will be astounded at all the mistakes you failed to spot.
Language Verifications
There are times when some writers tend to take artistic liberties. However, when it comes to business documents, there is a need to abide by appropriate corporate language. You certainly do not want to send out the wrong message to your customers or clients. No business can take the risk of publishing any material that builds a wrong image for the business. Every document you release through publication has to be carefully passed by a proofreading service.
Time Constraints
Every activity in business is undertaken based on time. Similarly, the business document has to reach the client or the customer on time. If you or your employee decides to undertake the proofreading, it might be an impossible task. Professional proofreaders understand the time constraints within which they must function.
What errors are rectified in proofreading?
When a proofreader goes through the document, some of the elements that he/she carefully checks and corrects include:
Extra spaces between words.
Extra or double words or repetition of words.
Figures and tables or any diagrams mentioned in the document.
Grammatical errors.
Line-break hyphenation.
Punctuation errors.
Page breaks.
Spelling mistakes.
Typographical errors.
Text footnotes.
Writing style errors.
Word usage.
Changes are made to correct errors, and suggestions for improvements are made by the proofreaders. An edited document is forwarded. It depends on the business official whether to accept the suggestions or reject them.
You require a well-developed business document to send to your clients or customers. It is an essential strategy to win their trust. Only professional proofreading services like OnLine English are equipped with the appropriate understanding and experience to deal with your document.
