subject: Organize Your Office And Boost Productivity [print this page] When you are loaded with work and have tons of things to do, having a messed up and disorganized office space does not help in making you work faster and accomplish your tasks. Research reveals that most professionals waste six weeks every year searching for paper, pens, and other items in his office. So do be more efficient and effective at your work, the key is to have an organized office space.
One of the toughest things to organize in the workspace is paper. There are of course ways to minimize the use of paper in your office, such as using e-mail, presenting through computers and tablets, and printing documents only if necessary. A lot of companies have also resorted to online bills where one does not need to print out billing statements for their clients. However, eliminating the use of paper in the work place is still far from happening.
To organize paper in your office, make sure that you only have a small area to store all your unused or stock paper. For all other paper that has been used, written on, or printed on, and are no longer needed, be sure to keep them all neatly piled in the storage area of your office ready to either be recycled or be passed through the paper shredder for disposal.
For sorting stuff on your desk or shelves, it is recommended that you buy a multi-layered organizer shelf complete with small divided compartments where you can place small objects like staplers, clips, small notepads, and the like. For your folders, larger note pads, and brochures, you can use a literature sorter with several divisions for storing bigger binders, and organizing file folders. Literature sorters are handy tools for people who want to see their papers or documents all the time without having to go digging through a lot of piled up folders.
After sorting out your papers, and other office stuff, make sure to maintain an organized working area by keeping your desk top clear of any paper or items which you do not intend to use immediately. The trick to avoiding clutter on your desk is to only put things that you will use for the task or job you are working on at the moment. After you have finished a certain task, and no longer need that particular item on your desk, you can put it back to its place on the shelf, the drawer or in the filing cabinet. This way you avoid clutter piling up on your desk. It is really a simple principle of clean as you go.
As for other office supplies such as scissors, rulers, pens, markers, you can get them organized by keeping them inside your office drawers and only taking out the items that you use regularly. Anything else can be hidden inside the drawers or neatly tucked underneath your shelves. You can also have bins or divisions inside the drawers to organize your items. This will also make it easy for you to find tiny objects such as paper clips, tapes, and calling cards, push pins, etc.
