subject: E-mail And Texting Under Hipaa - How To Determine What Is Permissible For Your Office [print this page] Why should you attend: Why should you attend:
Smart phones and the Internet have changed the way people communicate and introduced new risks into the process. Now patients want to be able to communicate with their health care providers, and providers want to communicate with each other using these devices, and to be able to access, send, and receive health information. But communications using mobile devices has some inherent privacy and security risks that may put providers out of compliance.
E-mail and texting present new challenges to health care providers, as there are simultaneously new requirements to share information with patients, and a new enforcement effort to ensure the privacy and security of Protected Health Information (PHI). Meeting both challenges requires careful consideration of all the regulations and technologies, as well as patient preferences and work flow.
Most HIPAA covered entities now face difficult choices between compliance and ease of communication. Most organizations haven't updated their information security risk analysis or policies and procedures and run the risk of breaches, rule violations, and fines in the event of mishandling of PHI using these new technologies.
With the new HIPAA random audit program now getting under way, and increases in enforcement actions following breaches, now is the time to ensure your organization is in compliance with the regulations and meeting the e-mail and texting communication needs and desires of its providers and patients. You need the proper privacy protections for health information, and the necessary documented policies and procedures, as well as documentation of any actions taken pursuant to your policies and procedures. Your policies and procedures will probably need major revisions to maintain compliance in areas such as individual access of records, accounting of disclosures, and breach notification. And, of course, you will need to train your staff in all the new policies and procedures.
Areas Covered in the Session:
Find out the ways that patients want to use their e-mail and texting to communicate with providers, and the ways providers want to use e-mail and texting to enable better patient care.
Learn what the risks of using e-mail and texting are, what can go wrong, and what can result when it does.
Find out about HIPAA requirements for access and patient preferences, as well as the requirements to protect PHI.
Learn how to use an information security management process to evaluate risks and make decisions about how best to protect PHI and meet patient needs and desires.
Find out what policies and procedures you should have in place for dealing with e-mail and texting, as well as any new technology.
Learn about the training and education that must take place to ensure your staff uses e-mail and texting properly and does not risk exposure of PHI.
Find out the steps that must be followed in the event of a breach of PHI.
Learn about how the HIPAA audit and enforcement activities are now being increased and what you need to do to survive a HIPAA audit.
Who Will Benefit:
Compliance Director
CEO
CFO
Privacy Officer
Security Officer
Information Systems Manager
HIPAA Officer
Chief Information Officer
Health Information Manager
Healthcare Counsel/lawyer
Office Manager
Jim Sheldon-Dean is the founder and director of compliance services at Lewis Creek Systems, LLC, a Vermont-based consulting firm founded in 1982, providing information privacy and security regulatory compliance services to a variety of health care providers, businesses, universities, small and large hospitals, urban and rural mental health and social service agencies, health insurance plans, and health care business associates.
Sheldon-Dean serves on the HIMSS Information Systems Security Workgroup, has co-chaired the Workgroup for Electronic Data Interchange Privacy and Security Workgroup, serves on the WEDI Breach Notification sub-workgroup, and is a recipient of the WEDI 2011 Award of Merit. He is a frequent speaker regarding HIPAA and information privacy and security compliance issues at seminars and conferences, including speaking engagements at numerous regional and national healthcare association conferences and conventions.
Sheldon-Dean has more than 30 years of experience in policy analysis and implementation, business process analysis, information systems and software development. His experience includes leading the development of health care related Web sites; award-winning, best-selling commercial utility software; and mission-critical, fault-tolerant communications satellite control systems. In addition, he has eight years of experience doing hands-on medical work as a Vermont certified volunteer emergency medical technician. Sheldon-Dean received his B.S. degree, summa cum laude, from the University of Vermont and his masters degree from the Massachusetts Institute of Technology.
