subject: Checklist For An Event Venue [print this page] When it comes to selecting an event venue, there are certain things that a planner must take into consideration before signing the final contract. The question of whether or not this is the right place for the party will be different for each person however there are some general questions that should be asked in order to get an idea of just how accommodating the location will be. Take the time to talk with a professional representative of the location and find out if this is the right place for you.
How many people will this event venue be able to accommodate?
There is no point in continuing to look around if the location will not be able to accommodate the number of guests planning to attend. Most of the time, it is not just about the space. Remember that most of the time, tables, chairs, and other items are necessary to make the day a success. Without the right amount of space and the right amount of equipment, the site will not work.
Is catering offered? What about wedding cakes?
Sometimes an event venue has its own catering options. In these instances, brides or party planners can meet with someone to talk about the menu options and what preferences they will have on the big day. It is unusual to have a location offer catering services and still allow others to come in and provide the food. It is important to find out exactly what the parameters are for food.
This is especially true when it comes to the wedding cake. Brides often have something pretty specific in mind and there is a chance that the event venue will not be able to provide the same kind of cake. In this instance, it will be necessary to work with another vendor.
What are the linen options?
Traditionally, a location will have white table linens and white napkins as the set linen selection. It does not cost extra and is usually included in the price of using the facility. However some locations will have a variety of different colors to choose from when it comes to the table covers and the napkins. Brides typically like to match up the reception area to their wedding colors. A corporate planner may want to see if it is possible to use company colors for the tables. Ask about the options and be sure to take a look at each one to make sure the colors as acceptable.
How much will it cost?
Everyone from wedding parties to corporate planners need to know how much the event venue is going to charge and what will be included in that price. This is the time to ask questions or clarify any information. A certain amount will usually be required to hold the date and most locations do not offer refunds if anything changes.
