subject: Hris: A Tool For The Human Resources [print this page] Todays generation is all about automation, be it your grocery shopping, map navigation for finding a place and much more. With all the automation happening everywhere why should the HR industry stay behind in this tech savvy world? HR departments across the globe are automating their processes by using Human Resources Information System or popularly known as HRIS Systems.
HRIS is a software or online solution that takes care of the data information needs of the Human Resources which includes data entry, tracking and information like payroll, appraisals and more within a business. Human Resources Information System was introduced in 1950 by General Electric and since then the software solution for HRs has evolved drastically. Traditional HRIS has gone from a basic process to convert manual information keeping systems into computerized systems, to the HRIS systems that are used today. Human resource professionals started analyzing the new possibilities of new applications for the computer. The basic idea was to integrate different human resource functions. This idea and though led to the third generation of the computerized HRIS, a feature-rich, broad-based, self-contained HRIS. The third generation took systems far beyond being mere data repositories and created tools with which human resource professionals could do much more.
A HRIS system is an umbrella network that covers the crucial components of human resource. It helps in automating the following processes:
Employee Self Service
Leave and Attendance
Recruitment Management
Travel and Expense
Compensation and Benefits
Performance Management
Learning and Development
Employee Separation Management
With an appropriate HRIS that fulfills the companys needs, HR people facilitate employees to do their updates and address changes, thus making HR staff available for more strategic functions. In addition to this, data necessary for employee management, knowledge development, career growth and development, and equal treatment is facilitated. This also helps the managers to access the information they need to legally, ethically and effectively support the success of their reporting employees.
Importance of HRIS
When running an organization it is for sure that a lot of new information will be produced daily not only because of the employers work but also from the tasks that are performed by the employees. In order to manage the information well and to keep up with the technology advancement people everywhere have seen a need to transform the way Human Resource operations are performed. HRIS comes into play in such situations. The solution helps in improving information sharing and communication between the company and the employees. The automated system helps HRs to reduce cost and time spent on manual consolidation of the data. As a result of this the paperwork is reduced that allows the HR managers to focus on decision making and various projects that are important.
HRIS not only helps the HR people but also the project managers. With the time sheet module PMs can track the daily worksheet of their team members, see the time that they allocate to important tasks and more.
All in all HRIS is a part of strategic HR management that helps in cost reduction, data management and analysis in a better way. It is one such software that handles the employee data from recruitment to retirement.
