subject: Three Situations You Want To Avoid If You Want To Get The Job Done [print this page] Number One Time Activate your job in your Day Planner. If you do not how to Time Activate or you do not have a Day Planner, you need to find these tools or ones just like them if you want to get the most out of your production.
A Quick Tutorial On Both.
A Day Planner is a binder, book, program that allows you to organize, collect, write down your agenda for each day. Your Day Planner also has an hour-by-hour breakdown of your Priorities for the day and the specific time slots when you will be doing these Priorities. Having this information written down all in one spot is crucial to your Time Management as well as your Productivity Maximization.
Time Activating your Priorities is the missing step in almost all people's attempts to organize their time. This is an exclusive feature of the Power Time System. Getting a To Do List, setting up Priorities and then hoping for the best is only doing half the job. Unless you secure a time slot when important jobs are meant to be done, you are leaving the most important step out.
Hopefully you will avoid this situation: You want to do a job but don't have it written down in your Day Planner and if it's not written down, then it will not be Time Activated. A 2 in 1 situation that will spell disaster for most potential jobs. Starting any day is like opening a new chapter on your life. There will be a constant assault on you and your time. The assault will come from co-workers, employees, customers, strangers, the phone, your computer, all of these and many more will want you and your attention, which means your time. Unless you have a specific game plan, an agenda already set up and in place, you will be fair game to be a passenger on every one else's agenda but your own. This is the worse possible situation to be in.
Number Two Not having an agenda going in is setting your self up for almost certain disaster. This is a direct tie in with your Day Planner and Time Activating your jobs. Setting up your agenda for the day is tying everything together, your Priorities, your housekeeping issues, your appointments, scheduling your interruptions. Your agenda ties that whole ball of wax together. Just organizing some jobs you want in the middle of the day is doing half of the job. You have to function on a daily basis; you have to get the important as well as the unimportant things done. Just concentrating on the important things, your key Priorities will get you into a huge mess very quickly. Here is how. What is a low Priority today, if ignored too long will quickly become a key Priority if it's allowed to just there. A report that is due in two weeks is a low Priority for the next 13 days and then becomes an urgent as well as an important task the day it is due. You never want to find yourself in a situation that you have o deal with something that is urgent as well as important; this usually means you have left a low level Priority too long unattended.
What a written agenda does for you is helps to identify the other activities that day that could derail you in your attempt to get the jobs you want to get done that day. The number one reason most people do not accomplish as much as they want or the things they really want to accomplish, i.e. their Priorities, is having too much on a disorganized plate. Setting a proper agenda does two things; gets you organized and lets you see that you have too much planned for a certain day.
Number Three Still tying into our theme, if you do not Prioritize, you will find yourself working on jobs that just present themselves to you instead of you once again, setting the tempo and the agenda. What will happen is that you find yourself working way, really hard at some job when a fellow employee, your boss, and your conscience with the job you should have been working on in the first place. What happens, what you are doing gets dropped, you have to re group, get set up again somewhere else, try to get focused on the new task. Does that sound like a productive why to go through your day?
Increasing your production and getting more done is all about giving yourself a fighting chance. It's about clearing out some time in your day when you can actually accomplish something. If you continually find yourself in a situation where you are trying to do three things at once, you are fighting an uphill battle, one that you have already found out, is a losing battle.
