subject: The Essential Factors Of Managed Document Review [print this page] To help lower the risk associated with many court cases, managed document review was be implemented and handled extremely carefully. A method like this is the most important thing a client can utilize so that documents are easily discoverable if a certain one is requested. Security also plays a large role in this process in order to determine who is able to look at and alter certain documents for clients.
Within this review process, there are documents of all types that can be involved since the client base of a lawyer is so very diverse. For instance, documents needed may include items regarding divorce papers or accounting statements, but each document will depend entirely on the case at hand. Documents will normally be found on the computer but it is not uncommon for them to be filed away and available on paper as well. For review fees, this changes depending on who you are asking to take on this task. For instance, companies and services who only review may charge you individually for each document processed or may ask you to pay a flat fee. Lawyers, on the other hand, will typically charge by the hour for their services.
Why Security Is Needed
When talking about this type of review, it is absolutely vital that the business you decide to go with has high regards in terms of their security process. For instance, each place you go to will have different policies in place regarding which departments is able to look at certain documents that you have given them. Since security should not be taken lately, most companies have different types of security that they use to keep every one of your documents secure.
Levels of Security
The first type of security is known as external security. This simply entails the physical actions of keeping all documents in a safe environment away from unwanted attention. Documents at this security level will be locked away in both cabinets and safes. Certain waivers must be signed along with these documents by the company providing the review service where they agree to only share your documents with members that you agree to. Make sure you always go over terms with the company you are giving your documents to and make sure they are stored securely.
While internal security is another aspect of the review process, it can be much harder to enforce and keep up with. Because so many documents that law firms and services use are filed electronically, they become much more susceptible to security breaches from things like viruses and hacking. Challenges come about when enforcing who is able to view and make changes to certain digital documents that are available with a case. It may also be tough to track who has made changes to a document if digital versions are available. These are all tough scenarios that many law firms and services often face.
As seen in the details above, it is absolutely vital when searching for a company that works in managed document review that they always keep security in mind. Make sure to discuss all terms with them before signing any sensitive documents and confirm with them that they do not outsource their reviewing to another service. By following these tips, you can feel confident that you will choose a great service to look at your documents.
