subject: Send Fax Online Is A Business-class Feature [print this page] Business owners who want to save money, increase productivity and make their employees and customers happier should provide the opportunity to send faxes online. With this wonderful feature as part of a virtual phone system, documents can be transferred more quickly and efficiently than ever before.
Better Than Traditional Fax
With a traditional fax machine, it is necessary to purchase, install and maintain expensive equipment. These machines are likely centrally located within the place of business, creating the need for employees to share the same machine and the same space. While this has been the traditional method for sending and receiving faxes for decades, newer and better technologies are now available. A virtual phone system comes with the ability to send fax online instead, making it easier for employees to send and view all of their important documents. Instead of printing out pages upon pages, employees can view their documents on-screen and only print those that are important.
Cost-Effective
Standard fax machines require their own telephone lines to operate and these can be expensive and slow. For an incredibly low monthly price, business owners can subscribe to a virtual phone service that provides the ability to send fax online, as well as a host of other phenomenal communications features. When companies make this transition, they eliminate all of the costs associated with purchasing the equipment, ordering the supplies, paying for the telephone lines and hiring experts to repair the machine when it has a problem.
Boost Productivity
Standing in line to use a traditional fax machine can certainly be frustrating, but it is also time-consuming and takes away from the employees abilities to get their jobs done more efficiently. The send fax online feature lets employees send and receive documents from their own computers, and this is more efficient than any other means. Where sending a traditional fax may take 10 to 15 minutes, sending one online only takes a few seconds. Also, when faxes are received, employees are not forced to go to the machine to find them. They can simply open their desktop application and look for the document within the files.
Excellent Customer Service
In many industries, the ability to keep faxes organized is very important. Sometimes, these faxes must be received and reviewed before any action can be taken, particularly in businesses like real estate when credit checks and reports are incredibly important. With traditional fax machines, the tendency for documents to get lost in transmissionor even after receiptis quite real. This can frustrate customers who must go out of their way to find a fax machine in order to send the documents; when they must be sent repeatedly, this impacts customer service. Thankfully, with online fax, all of the documents are received and filed electronically, and employees can always find exactly what they need.
Businesses that truly want to move into the 21st century with the best technology available will find that the ability to send fax online is cost-effective and efficient. Business employees and customers alike will appreciate the added organization.
