subject: Using Technology To Keep Business Records [print this page] Gone are the days of using large account books for writing accounts and other business records. Use of technology has transformed the way of writing and saving for better business record management. Thanks to technology that it saves time, space, effort and cost. The introduction of technology has minimized the use of pen and paper. For businesses spread across boundaries, use of technology is the most efficient way to share business records. With the help of Internet, one can send documents across mails within minutes.
Q. Are you facing difficulties in saving your records?
Q. Are you tired of searching for your large account books?
Here are some tips on how to use technology to for sound business record management:
Microsoft Office
MS Office provides the most easy and safe ways to save data on computers. It has a variety of products for use, such as: MS Word, Excel, Power Point, Access, etc. Word is used for writing articles, letters and documents. Excel is used for bills, accounts, basically numbers. Power Point is used for presentations with animation and graphics. Access is used for saving business contacts and other important contact information. It can also be used for maintenance of salary records, provident fund calculations, etc. Today, every computer comes installed with MS Office. Thus, it is free of cost and very easy to use.
Printers and Fax Machines
Use of printers facilitate easy and quick ways of printing your documents. With just a click, all your pages are printed. Today, printers print in black and white, color, they not only print text but also pictures. Fax machines not only save cost, but most importantly save time. With the help of a fax machine, distance between countries has reduced. One can send a document within minutes from India to Kenya. It saves the time that takes to post or courier a letter from one country to another.
Google Docs
Apart from MS Office, Google Docs is also used widely to save documents. This has certain added advantages. In Google Docs one can share the document with the members of the company and can edit it internally. Its like an open document and any person can add or delete information as per your requirements. But, only those people you share the document can edit the document.
It is the most easiest way to share and edit business records, as one can sit in India, the other in Kenya and still edit documents. The only requirement for using Google Docs is an Internet connection.
