subject: Georgia New Hire Reporting Program: Mandatory Employer Reporting Requirements [print this page] This is a guide for employers in the state of Georgia. There are mandatory employer reporting requirements to be followed.
What is new hire reporting?
The Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996, 42 U.S.C. 653a and Georgia Statute 19-11-9.5 require all employers to report newly hired and re-hired employees to the New Hire Reporting Program within 10 days of hire date.
Why must I report?
Employers serve as key partners in ensuring financial stability for many children and families. New hire reporting speeds up the child support income withholding order process, expedites collection of child support from parents who change jobs frequently, and quickly locates non-custodial parents to help in establishing paternity and child support orders. New hire reporting helps children receive the support they deserve.
When do I report?
All new hires must be reported within 10 days of hire date.
How do I report?
To reports, follow these three easy steps:
Step 1: Gather Information
Before you submit your reports, be sure to have the following information at hand:
Federal Employer ID Number (FEIN)
State of Georgia Employer ID Number (GEIN) (optional)
Employer name
Employer address
Employee Social Security Number (SSN)
Employee name
Employee address
Employee start date
Employee salary (optional)
Medical insurance company name (optional)
Step 2: Create the Report
To create a report, you can use one of the following methods:
Electronic file
New Hire Reporting form
Printed list of new hire information
Step 3: Submit the Report
The easiest way to submit your companys new hire report is online at www.ga-newhire.com. You can also submit your new hire data by FTP, disk, tape, mail, or fax (no cover sheet). Your payroll service can also report your new hires. Visit Georgias New Hire Web site or call for a copy of the Georgia New Hire Reporting Form.
It only takes about five minutes to report your new hires-saving both time and paper. This method is also very secure. Your company information is password protected and your reports are transmitted through our secure server. Also, after you submit you reports, you will receive an online confirmation of reports received for your records.
Who can I speak to if I have questions?
You will find answers to many of your question on their website. Other options are:
