subject: Virtual Dataroom: Secure Document Exchange With A Virtual Data Room [print this page] As companies work to protect their data in an increasingly complex technological world, many are looking to a virtual data room for safe storage and secure document exchange. A virtual dataroom is essentially an online repository for storing and distributing documents with privacy.
Secure document exchange is a necessity for sensitive transactions, such as an M&A transactions. Businesses that handle sensitive documents will find a virtual data room especially useful, such as investment bankers, lawyers, or government agencies. Business partners, attorneys, and accountants are able to simultaneously review important documents from anywhere in the world.
Dont Put Confidential Files at Risk
A virtual dataroom allows businesses to share confidential files within and outside of their organisations. Secure online document exchange is almost a necessity in a world where confidential information is exchanged daily across multiple platforms. Given the risk of online transactions, secure data rooms ensure that only those with strict password controls can access data.
There are a number of benefits for using robust online technology for secure document exchange. Security is at the top of the list in virtual data room benefits. It also provides a simple and cost effective way for secure document exchange without the need for face-to-face interaction. This is particularly useful and cost-effective for overseas transactions.
Flexible, Customized Solutions
A virtual dataroom is also very flexible, with customised solutions for different industries and needs. When documents need to be exchanged outside of a business, security is at risk. Using a virtual data room with state of the art technology is the best way to keep these documents protected.
Efficiency and speed are other benefits. Encryption and powerful permission systems not only keep data protected, they allow for quick and smooth transactions. A virtual dataroom can also be accessed at any time of day, seven days a week.
Know Who Is Reviewing Documents
A virtual data room also makes it easy to track users and groups with detailed activity information. A virtual data room allows you to see who is viewing the various documents and how many times a user logs in. This detailed activity can be exported for further analysis.
Compared to a physical data room, a virtual dataroom offers many more efficiencies and advantages. Security, speed, ease of use, audit and reporting, and the ability to exchange documents from anywhere in the world makesit a significant business tool. Sophisticated encryption software and secure tokens ensure that a data room is also the safest way possible to ensure you documents are protected.
