subject: Simple Steps To Organize Email Documents [print this page] Email brings great advantages for business and personal requirements related with its instant information delivery. Unfortunately, emails do not come in hard copy so you have to be more careful in keeping and organizing them properly. Therefore, you can reduce the risk of losing data when it is caught up in many junk mails or unwanted emails sent by many online businesses everyday. Here are some easy tips in managing and organizing email properly to gain more efficiency.
Making folders
Instead of storing the email in your inbox, it will be better for you to organize and store them into folders. You can group the email based on any categorization that you want to have. You can make folders with the name Mom, DAD, or the name of your friend in order to group the messages based on the sender. For your business email, you can make categorization based on the type. You can make folders for brochures, inquiry letters, or many more. Besides, making folders based on the name of the clients will also great idea.
Sorting mails
You need to sort your incoming mail to the right folder immediately as you read it in order to get more easiness. By regularly sorting your mail, you will never have inbox with jumbled mail. Besides, you also have to keep in mind that you should not keep all messages in your inbox. Junk mail should be immediately removed as soon as you realize it. Then, decide whether certain email is important and need to be kept or not. You can read thank message of ask-for-help message and delete it after considering its importance.
Attachment documents
Deciding the importance of the document is also very important for you. If you get important attachment, you can have the keep it in any specific folder named Email Attachments or something else. Inside this folder, you can make more folders with different categorizations to sort the mails accordingly. For example, you can make folder of Birthday Cards to keep any online Birthday Card that you receive, and many more.
By doing those three important tips, there will be no longer cluttered inbox in your email. Just try it.
