subject: How You Can Effectively Handle File Management On The Computer [print this page] File management on the computer is a job that many people do not understand how to handle effectively. Everyone that uses a computer needs to understand this because if you do not then you can count on the need to spend hours searching for what you are trying to locate.
There is no reason for you not to have your files organized. You just have to find out the steps to take immediately to help you achieve this goal.
The first step is to stop making folders all over your computer. You want to have one main folder that you use to save everything in.
In the main folder you can then use subfolders to help you keep everything organized in one easy to access area.
The second step is to make sure that you are very specific with the folder names. Always name the folder so that you do not need to open it in order to learn what is saved inside it.
For example, if you are creating a folder for your user names and passwords you must have to get online, then name it, internet user names and passwords. That will help you tell at a quick glance what each folder is and what is inside.
This is going to cut down on the time you spend searching for a folder or a file because you can glance at your subfolders to easily locate what you need. You need to know that you can create as many subfolders as you require to help organize the computer.
It is even wise to create subfolders within subfolders if required so you can have everything organized and within easy access.
A third step is to take time to go through the files and folders that you currently have on your desktop and get them put into the one main folder, under a proper subheading for it.
This is going to take some time to do, especially if you have a lot of files or folders on your computer right now, but it is necessary in order to get everything organized right away. Be sure as you create new folders and move things into the main folder that you are also getting rid of the files and folders that you no longer need.
This will help you cut down on the big spread of folders everywhere that is making it difficult to locate anything.
The last step you need to complete is to get in the habit of filling everything right away as you put it on the computer. Do not wait until later to do it because this is how an unorganized computer happens in the first place.
You need to get in the habit of filing everything immediately under the main folder and in its own subfolder so that you can get to it whenever you need to easily.
Now that you understand how to effectively handle file management on the computer, you are ready to get your computer cleaned up. The sooner you have your computer organized, the quicker it will be to find what you need so you do not waste all your time searching for it and never finding it. An organized computer is definitely a time saver for anyone.
