subject: Event Av Equipment Handling And Hiring [print this page] For corporate events, more and more people leave the setting up of equipment to professionals, particularly AV Equipment Hire. What is great about these AV for hire services these days is they handle more than just the setting up of equipment. They also handle the design of the set up to ensure that everything is in the right order. This is important especially for conventions or large business meetings where everyone must have a vantage point of the LCD or where the sound system is placed strategically all over the venue.
Event AV equipment handling cannot be done by an employee the same way a professional would do it. Setting up of AV furniture such as podiums, wall mounts and projectors needs to be exact, to avoid untoward incidents. So if you want your corporate events or other important functions to go without a hitch, you would want to hire someone who can do the event AV equipment handling for you.
So what should you consider when hiring? Here are some tips that can help out:
Tip 1
Look for a company that caters to all events and functions.
A good company specialises in everything, from corporate events to stage plays. If a company is this adept in handling any kind of AV requirements for all types of occasions, they surely know what they are doing. Moreover, they are the ones who have the equipment that you need.
Get to know the services and packages offered by the company. Which one is most suitable for the event you are planning?
Tip 2: They should be able to offer their installation and handling services.
Many companies make the mistake of hiring the equipment only and then have trouble installing the equipment or managing them. It would be infinitely wiser to leave the installation and the control of the equipment to the company your hired. Those are their equipment so they are the ones who know how to manipulate them. Moreover, they are the ones who can place the equipment strategically on the room to achieve the most efficient and the most effective AV systems.
Tip 3: Choose the most cost effective one.
Budget is a crucial factor to consider. More often than not, you save a lot of money if you hire services with complete packages such as those that include their planning and their video production services. You no longer have to hire separate video production services to document the event. You want an all in one package especially if you are planning a large event that involves different groups of people.
Tip 4
Check out their equipment.
You might want to give their equipment a thorough check. You will be tasked to choose the equipment you need anyway. The best companies offer the modern equipment. But in addition to the AV equipment, they should also be able to provide ventilation systems or cooling systems for the equipment that tend to heat up quickly. This will prevent overheating.
Now that we are on the subject of overheating, also find out how safe the equipment is. Good companies make use of eco friendly equipment that is usually safer to use. The company should also provide back up power supply. Ask them how they handle emergency cases such as blackouts.
Tip 5
Put your money on a company with a good reputation.
Before sealing the deal, you would want to learn more about the reputation of the company. Do they have the best video production services. Are their equipment worth hiring. Do they make the events smoother and more painless.
You can also check out customer testimonials or interview those companies who have already used their services before.
Tip 6
Look for a company willing to set up the equipment for rehearsals or practice.
In case you need to have the program rehearsed, you should look for a company that can set up the equipment beforehand.
Event av equipment handling can be easy if there are experts who can back you up. This is why it is important to hire the services of a company who knows the ins and outs of corporate events planning. You would do well to look for a company that can offer the best video production services, and the best AV equipment to ensure that your events will go smoothly.
