subject: Five Pieces Of Office Equipment Every Workplace Needs [print this page] Having the right equipment is essential if you want your office to run smoothly and for you and your colleagues to stay productive. There are five pieces of office equipment that every workplace needs to ensure success. Here they are:
1. A high-quality paper cutter. Scissors are great for occasional use, but if you deal a lot with paper, you're better off having a high-quality paper cutter. There are two types of cutters available: guillotine and rotary. Generally speaking, rotary trimmers are best for smaller jobs while guillotine cutters are suitable for larger amounts of paper. The tools can also be used to trim away excess laminating film so your documents can have straight edges.
2. A booklet maker. Do you make a lot of booklets by hand? If you do, you undoubtedly know how time-consuming it can be. You can free up your time and be more productive if you have access to a booklet maker. These machines simply fold and staple booklets, and many of them can process hundreds of documents per hour. You can even use a booklet maker as a paper folder which can be handy when processing mail.
3. A letter opener. Every office deals with mail on a daily basis. Whether your company only receives a few pieces per day or deals with a mountain of correspondence and bills, having a letter opener can help you save a lot of time. There are a number of handheld devices on the market which are great for individual use, as well as larger machines for processing larger amounts of mail. No matter how much mail you deal with, there's a letter opener that's just right for your needs.
4. A durable three-hole punch or a paper drill. While many offices have gone almost entirely paperless, paper is still used in most workplaces and frequently, documents are stored in three-ring binders. That's why a three-hole punch or paper drill can come in handy. Durable three-hole punches are available in both manual and electric varieties, and are a perfect choice if you deal with smaller amounts of documents. Paper drills are very heavy-duty devices that can drill holes in hundreds of sheets at once.
5. A cross-cut paper shredder. Finally, every office absolutely needs a cross-cut paper shredder. These machines can be used to fight identity theft, an ever-increasing problem. Also, shredding documents makes it easier to comply with privacy laws including the Health Insurance Portability and Accountability Act (HIPAA) and the Fair and Accurate Credit Transactions (FACTA). Not complying with these laws can cause your company to be sued and even face stiff penalties and fines. Cross-cut shredders offer much more security than strip-cut models, so be sure to get one of these machines if you don't already have one.
Every office needs a lot of equipment to run successfully. The five pieces of equipment listed in this article are just as vital as computers, printers, and telephones. They'll help you become more productive, crank out great-looking documents, and protect important information. Best of all, they'll help your office run smoothly so you can get the most out of every workday. Good luck!
