subject: Keeping Up To Date With Maintenance Software [print this page] There are many different businesses that rely on their maintenance staff to ensure that everything is up and running at any given time. One of those types of businesses is a large-scale rental property company that would have to have a maintenance staff on hand at any given time in order to run tickets and to make sure that everything is up and running properly. What are some of the considerations when you have a need for this type of maintenance staff, and how can you ensure that everyone benefits from a smooth running operation?
One of the things that you are going to need to consider is the staff that is being hired. Most large-scale rental property companies are going to have a full-time staff on hand, but there can be problems that occur from time to time. In some cases, the turnover rate is going to be rather high, so you may end up short-staffed from time to time. It is important for you to make sure that you are aware of this possibility and plan for it in advance. Having some type of subcontractor on hand who is able to run the tickets and to prepare any empty apartments for new renters can help you to overcome this problem effectively.
You should also ensure that all of the supplies that are necessary are on hand at any given time. Some of those supplies are going to be used regularly, such as replacing air filters, toilet seats, and changing the locks on the doors. These things need to be kept on hand in bulk, and someone should be responsible for making sure that they are not running too low. There may also be specialty items that are needed from time to time, and you should keep enough of those on hand so that they do not need to be ordered. This could include door blanks and sinks.
It is also going to be necessary for routine maintenance to take place that is not going to be ticket based. This is often seen in the maintenance office, as well as the rest of the facility that is used by the community as a whole. Changing light bulbs, doing any type of pool maintenance and regular cleaning of carpets are some examples of items that need to be scheduled regularly. Having the right type of CMMS software will help you to keep track of these necessary items and to make sure that they are done at regular intervals. That software can also include maintenance tracking software so that you can more effectively run your tickets, from the time that they are written to the time that they are completed.
Finally, it is important for you to make sure that you have additional contractors on hand for specific jobs, particularly when it comes to getting an apartment ready for new tenants. Having somebody that is going to do general cleaning, as well as to clean the carpets, and to do a punch out list is necessary so that there are not any old problems associated with the new renters.
