subject: Why Would You Dispose Of The Office Fax Equipment [print this page] Since the creation of the fax machine in the 1900s, it has become a part of the office environment. A rather cumbersome and large machine, it took up some space at the office, and served businesses with a very useful function. The fax or facsimile machine literally scanned in material and transformed it to an image which was then sent via an analog line to the recipient whose receiving fax converted it back into an image of what had been sent. While businesses have long used fax machinery as regular equipment for office use, it wasnt until the price, size and supplies dropped in price that home offices and individuals joined the fax market. Today, it is just as likely that youll find a compact, cheap fax machine in someones house as youll see one in a large, corporate office.
With the arrival of digital fax to email and email to fax services, the facsimile market has gone to the next level, offering availability of this standard equipment for the office at prices anyone can afford. Nowadays, online faxing services abound, and the problem is no longer which machine works best, but which service provides the best quality, dependability and list of features for an inexpensive price. Not all online services are the same; the transition from physical office equipment to digital services can be simple or hard based on the research done beforehand.
When you want to shift to a digital service, there are a few basic things that you should remember. Your office expenses can be lowered, since you would no longer require a dedicated fax line. A good fax to email service would give you a unique local number, which you could hand out to clients and customers. This would also mean that telephone costs are reduced. The dedicated number should be local to you, and you should also be able to get hold of an 800 Toll Free number for customers/clients who live outside of your area code.
If the issue concerns security, investigate the availability of the online service to pick up incoming faxes through the website instead of through email. Email is not safe, so if privacy issues are a concern, make sure the service enables for secure sending and receiving of faxes by way of an encrypted page on their site. There are companies that require such service specifically when they transmit financial information or due to HIPPA concerns. An excellent fax to email service must be able to provide this as a part of packaged services.
Should any troubles arise, an extensive knowledgebase and troubleshooting should be available. As well, there should be excellent customer support, and a simple method for contacting the online company. There is nothing more annoying than running into a problem only to find that the knowledgebase of the service has no answers, and support is non-existent. In order to avoid this, look around on the site prior to sign up so that you can see if they address some of the most typical issues, and if theres a support ticket service in place to take care of things not covered in the FAQs. While there is a lot more to mull over, one thing that should be taken into consideration is the number of positive reviews from satisfied customers. Positive reviews by present clients are a good benchmark of how well service is provided.
