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subject: What Is Google Docs? [print this page]

How to use Google Docs
How to use Google Docs

1. Enter the following URL in a web browser docs.google.com.

2. Note the Login page

3. If you have a Google account, login

4. If you do not have a google account then simply click on Create a new Google Account and make

an account. It will only take seconds.

5. Create your first document by clicking on the "New Document" button at the top of the page, then

choosing the kind of file you want to create from three options Document," "Spreadsheet" or

"Presentations."

6. Begin using your document just as you would a Microsoft Word, Excel or PowerPoint document. You

will see pretty much the same task bars as you see while working on any of those Microsoft programs.

For example, if you're working on a text document, you'll see buttons for fonts, bold, italics, underlining,

indents, alignment, cutting, copying, pasting, and so on.

7. Save your document by clicking on the "File" button and choosing "Save" in the drop-down menu.

Rename your document by clicking on "File" and then "Rename." Once you save or rename a

document, you will be prompted for a file name. Choose a file name and click "OK," and you're done.

8. To tag an article, choose it from your list of files by clicking the check box next to it. Then click on

"Tags" at the top of the page, and in the drop-down menu, you will see tags for your document

suggested by Google. Choose from those and/or add your own tags.

9. Share a document with others by opening the Google Docs page. When you see your list of

documents, click on the "Share Now" button to the right of your document title. You will be prompted to

enter the email addresses of people with whom you want to share the document. Enter the emails and

decide whether or not you want these individuals to be "Collaborators" or "Viewers." Viewers can only

read your document, and collaborators have your permission to edit the document. Anyone who wants

to view the document has to sign up with Google.

10. Publish your Google document to the Web by opening the document from your list then clicking on

"Publish," which is located in a tab at the top and the far right. Print your document by choosing "File" in

your task bar, then "Print." If you would like to print the document from a PDF, choose "File" and then

"Save as PDF" from the drop-down menu. Once Adobe Acrobat has converted your document into a

PDF, you can print it directly from Google Docs.

Here are some ideas and benefits of using Google Docs:

1. Staff meeting agendas and follow up notes

2. Subject area team planning, writing a collaborative story

3. Sharing template for classroom observation

4. Weekly announcements

5. Revising long documents

6. Back up important documents

7. Group planning for projects or lab report documentation becomes simple and transparent

8. Its good for collaborative brainstorming

9. You can insert photos easily and can share it with everyone.

10. Easy to access whether in school, home or office.

by: miles01

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