subject: Will An Archive Company Let Me Use My Own Boxes For Storage? [print this page] If you don't have the time to file and store records yourself, you may want to consider using a Philadelphia document management company to the job for you. Most companies will offer storage facilities and services that are secure and will protect your important documents from hazards and theft. Each business is different and an archive company should recognize the needs of each individual and offer solutions that will fit those needs.
Keeping your documents in an offsite location is ideal for a growing business because it serves as an excellent backup to all your records should anything happen to the originals. It can also free up space, allowing for more current files to be placed and accessed. If you are looking at storing wills, deeds, contracts or any other document that needs to filed, hiring an archive company can present a viable solution to meet your needs.
Companies that offer document archive services will provide a low cost confidential and secure environment to store your records. They will usually have a management system, often including a bar code, which is speedy and efficient in retrieving your documents if needed. After the records have reached the end of their recommended shelf life, then the company will offer a certificate of destruction while maintaining confidentiality for you and your clients.
Most archive companies will provide you boxes that are extremely durable and will hold nearly all types of files. However, it is possible to use your own storage boxes if you so choose. Some storage keeping companies may require that you adhere to industry standards for archival boxes. These are typically fifteen inches long by twelve inches wide and ten inches deep. These are the sizes of legal letter containers but there are other sizes that are acceptable for storage. Check with the company to see what their requirements may be.
If you plan on using your own boxes to store your records at an archive company, the boxes may be required to be record retention boxes. This includes having handles that allows the box to be picked up and carried easily, a lid to keep everything in the box, and the box may be required to be double walled on at least two of the sides to prevent it from crushing when other boxes are placed on top of them. Sometimes, it is just simpler to use the boxes provided by a Philadelphia document management company.
