subject: Why Can't I Use My Good Boxes At Your Storage Facility? [print this page] When you own your own business, or manage a business, you get used to making all the decisions and finding the solutions on your own. After all, you are the chief cook, bottle washer, and sink scrubber. It would only be logical, therefore, for you to assume that whatever materials you were using at your business facility for storage for your company records would be the ideal material to use for storage at the archival company you have chosen to manage your business records.
Ah, but not so fast! Archival companies are in the business of storing records in a safe and secure environment and therefore are current on the importance of materials safety and records compliance. Those valuable business records of yours like tax forms, personnel records, receipts, earning statements, income tax filing statements, social security compliance records, data storage, client lists and media all have differing criteria for storage. What is useful and helpful to store paper records, like break room minutes from the planning of the company picnic, might not be the best container for the database back up for the hard drive of your mainframe and computer systems.
Philadelphia document management service offers low cost storage boxes for all kinds of data and information. If your records are paper and of relatively low importance then they will be warehoused in a large storage container. If the records are of premium importance, such as the correspondence from the Internal Revenue Service, the records will be stored accordingly in acid-free boxes and placed in a secured area. Some records must be protected from leakage, other records need to be sealed against moisture and yet another record may need a climate controlled environment.
All of this explanation is to demonstrate why you cannot use your personal storage containers for our state of the art records management facility. Philadelphia document management service will select the appropriate container for each of your confidential business documents so that you and we will know the documents are secure and well protected from all potentially damaging substances. When you have deposited your documents and data with our company you can be assured that we will treat each item respectfully and carefully. Every item you choose to store is of utmost importance to your business reputation and must be guarded accordingly. As we store your data and documentation, we will assure you that each item is completely sealed from air, dust, fluids and fire.
