subject: Similarities And Differences Of Internet Fax And Email [print this page] Confused as to why you should send an Internet fax if you can just send your usual e-mail? Here?s an evaluation of Internet fax and email.
Similarities
E-mail and Internet fax have common features and functions that may make them a lot more effective and convenient than utilizing snail mail or conventional fax.
- You can send multiple e-mail messages, roughly the same as sending a fax broadcast
- You can attach an electronic signature to each e-mail and fax messages. The Uniform Electronic Transactions Act recognizes the validity of electronic signatures in 47 US States. Also, business, commercial and governmental transactions through electronic means are given legal effect and enforceability as long as the information is available to both parties and the signatures can be linked or logically associated to the record.
- You can send an Internet fax and an e-mail through handy Internet-connected devices such as smartphones and notebooks
- Messages might be sent easily and conveniently to recipients by means of the internet
- In business, you can use both for marketing products. E-mail marketing is an effective form of promoting products and services, provided that your content is interesting enough. Whereas, you can send an Internet fax to all those you have an Established Business Relationship (EBR) with or to those who have openly published their number online or in an open directory.
- Email is free, and you can also send an Internet fax at no cost by means of some service providers. Nevertheless, it could be ideal to sign up to paid Internet fax service in case you want more to use the service often and need to have more advanced features.
Differences
All issues stated, it could seem better to transmit an e-mail than send an Internet fax. Nonetheless, you will find some advantages to Internet fax when we consider other elements.
- Faxes give correspondences a more expert air than email. Some service providers also consist of pre-set cover letter templates which are customizable.
- Anything sent by means of the internet isn't 100% secure. But you could choose to send an Internet fax by means of a service provider that automatically encrypts all your faxes.
- Email is fundamentally unsecure. An administrator can effortlessly read e-mail sent through the server. While an uncommon practice, networks may also be sniffed and emails read. For those who feel that there?s a risk for their sensitive emails to be intercepted, you can use an encryption scheme for e-mail. However, this might be cumbersome for both sender and receiver. Really good email encryption tools are also usually not free.
- Emails are easy to mess with. They can be changed or edited at whim. Faxes are not easily changed, and it would take considerable skill to do so.
- An e-mail account might be easily misused, and you have spam messages from your ?friends? as evidence for that. Internet fax providers, however, provide you with the option to utilize your secure online fax account to send an Internet fax.
Internet fax and email might have similarities, but when we consider professional-looking and security documents, it?s still much better to send an Internet fax.
