subject: Things To Look For When Selecting Travel Expense Management Software [print this page] With fears of another global recession looming large, companies and organizations who have already cut down their business travel budgets are in a fix as to how to achieve better travel spend analysis without further budget cuts. Enterprises and organizations can no longer close their eyes to its immense benefits as studies and researches have proved time and again the positive effects of face-to-face meetings on businesses. To be brief, business meetings lead to business deals and business expansion, which lead to increased job opportunities, which finally culminates in better economies. Hence, with recession in the offing, companies would be taking a huge risk by reducing business travel budgets as a means to cut down superfluous spending.
Instead of taking pointless decisions that bring forth huge losses than gains in the long run, companies and enterprises should look at ways to better their business travel management. Any enterprise or company is concerned about how to lower direct travel costs, accelerate employees travel administration, and ensure strict adherence to internal rules and policies. Earlier it would have been a difficult task but today the availability of travel expense management software has made things much easier.
However, with myriads of options available to enterprises and companies, selecting the perfect one is a bit of a chance. Therefore, lets look at the fundamental aspects that need to be looked at before taking the pick.
Ease of Use
User-friendly interface
Anytime, anywhere access via browser
Seamless integration with other systems such as HR and accounting
Personal language choices
Enhanced Control
Compliance with laws and tax regulations
Strict adherence to company travel policies
Management of the entire travel-related purchase-to-pay process
Follow up for effective cost control
Role-based information for authorized users
Real-time information
Company and traveler profile management
Improved Customer Satisfaction
Preintegrated network of travel-related suppliers such as credit card companies, banks, travel account providers, international booking systems, hotels and hotel sites, travel agents, airlines, rail companies, car rental companies, and taxi companies
Fast practical analysis and reporting
Faster turnaround time for business travel expenses
Automated reconciliation and accounting of travel account invoice data with travel provider invoice/delivery note data
Faster travel claim approval process
Process purchase transactions from credit cards
No time consuming repetitive manual tasks
To be brief, select effective travel expense management software that helps to achieve end-to-end visibility and control of travel management and business travel expenses.
