subject: The Art Of Sending Files To Google Docs [print this page] If you use Google for sharing of work files like excel spreadsheets or presentations the present techniques you have existing allows you to send documents independently one-at-a-time up to Google Docs through your browser online. This process can be very time consuming and not real efficient. If you would like to insert more documents then you will have to manually generate a folder to store the documents up at Google docs which is an extra tedious step. If youre like me the process of moving all the work files I would need at Google Docs would take to long making Google Docs not a real good choice.
However, I found this small utility from Cloud Hero (www.cloudhero.com ) that allows you to drag-and-drop whole folders of data as it is on your PC directly from your PC to Google Docs right from within Windows Explorer or youre MY COMPUTER function on your main PC. In Windows you just open my documents, go to the folder you want copied to Google docs and click the folder to activate it then drag it to the Cloud Hero drive on the PC. Release the mouse click and the files copy to the Cloud Hero drive which is sending the folder and contents automatically up to Google Docs. You do not need to be logged into Google Docs or have the browser open for all this to take place. The beautiful thing about this is all this takes place automatically so you do not need to perform an added procedure or keep in mind to do something else it is all automatic. The look and feel of this procedure is very recognizable because this is just how windows normally works for you so you do not need to know how to use one more program. Cloud Hero is a Enormous time saver and makes me more effective. Remember with Google Docs youre only looking at moving up the same type of files as you use with Microsoft Office which is Word, Excel, PowerPoint and PDF files. If you're a Google Apps user (which is the same as a Google Premier account) you can actually drag-and-drop through the Cloud Hero program any file type so be stored at Google. This means you can send any type of file format for storage such things as music, video etc. as well as files you use with AutoCAD, QuickBooks, and Quicken etc. So this then becomes a true REMOTE DUPLICATION service making this a famous choice to other expensive backup alternatives.
What is actually great about Cloud Hero is it will additionally synchronize any adjustments that are made to a file on your PC or at Google Docs automatically and it sends the newly modified file to the alternate location which is a great way to know your data is continually entirely duplicated wherever you make changes. This duplication sync process takes place when youre on the net and automatically occurs between your PC and your Google account every 15 minutes so you do not need to recall to do any process or run a program it is all done in the background while you do your normal daily computer work.
Here is a different situation I have run into. You are on your cell phone (does not matter what type of smart phone you have) you access your Google Docs account via a browser and change the file and it saves at Google Docs. If this file is shared with other people they will automatically get an e-mail message to check the file modifications and Cloud Hero also knows there is a modified file and pulls it down from Google Docs directly down to your main PC all within the 15 min. (providing the main PC is left on, if not then next time the main PC is turned on the file is pulled down from Google Docs automatically).
All Google Docs user or Google Apps (Premier account users) should looking at getting Cloud Hero as an add-on product to actually save you time with less frustration which allows you to put in place a system to have a full duplicate copy of all your files and folders in an off-site recognized storage company - Google. You will have a better piece of mind knowing your data is duplicated whenever you modify a file and receive the benefits of saving you a great amount of time.
