subject: Why To Turn Records Over To The Professionals [print this page] The business of records management and filing has become a very large industry in itself. The largest and most successful firms almost never look after all of their own records anymore and instead trust their documents to a professional business records retention firm. As always, for a smaller company to be successful it is often a good idea to look at what larger, more successful companies are doing and attempt to pattern your own actions on the model of their success. Because most all larger companies use professionals for handling records, it is important for all companies to ask themselves if they can benefit by doing the same thing.
One primary reason to turn over your record keeping tasks to a professional firm is the space that it will save you. Maintaining enough space to accommodate all of your records is something which can get very expensive, especially because it is a cost that will increase as your company grows. On the other hand, because of the huge amount of space that they typically have, a storage company ends up paying far less for an equivalent amount of space than your own company would. This means that the cost of storing files with them can be much less than the cost of storing files on your own would be.
The next reason that you should consider using a professional for your file storage needs is that it brings a much higher level of added security to your files. Although most companies do have some kind of security measure in place internally, it is usually nothing compared to that which is offered through a professional record management firm.
When a professional records management firm takes control of your files, the first thing they will do is always place them in the most convenient location in their facility, and will never store them all in a single location. This greatly increases the security of your records by making it impossible for anyone to ever know where they all are at one time.
The other benefit of storing your goods with a professional company is that they are much better equipped to protect your files from the various sources of damage that might threaten them. For instance, they will have very well advanced fire protection systems. They also usually control their environments for factors like humidity which can otherwise damage files over the long term.
