subject: Conferencing Software Why Every Company Should Be Using It.online Conference. [print this page] Web Conferencing Software is so valuable to any company it pays to seriously think about investing in it. In fact web conferencing will cut costs for any business and help run a very streamline communication all around the world.
In this article you will find the following subjects and so you know it is a valued source, I use web conferencing for my business and have tried many different ones.This article covers 4 main subjects
The technology, the benefits, how to choose the right one, watch your budget.
The Technology: web conferencing is huge even if you have only just heard about it yourself. In the beginning video technology stormed the Internet it has greatly improved with functions and expanding capabilities. online conferencing has been a massive leap forwards with this video phenomenon and this has caught on like wild fire amongst many huge organizations and companies around the world. The Internet has has given the opportunity for true global communication and video conferencing is bigger than ever. You can have multiple rooms of 500 seats+, power point presentations, streaming video, view browser function, desktop sharing, file sharing, guest speakers with multiple moderators, all from your desktop.
The Benefits: the benefits to any company should already appear obvious to you. Using web conferencing will enable a company to communicate with all of its staff and key people at just a couple of clicks. Cutting costs is essential in this current day and conferencing software will do just this. Here is a quick example for you. A company in three different locations in different countries who to hold a seminar/meeting including a special guest speaker and crucial updates. This is one idea, you could book into a seminar hall at one of the locations and arrange transport and accommodation for all of your business partners. This would be extremely costly as you could imagine, many organizations currently do this on a regular basis which eats in to a huge chunk of their finances. One meeting alone can cost many thousands. Here is the other option, I like to think of it as a solution. You could be using your own web conferencing product and arange a meeting. Everybody would be invited to their PC at a given time and login to a 500+ seat conference room. Your guest speaker would login as a moderator also to do his part in the meetingpresentation. You can record the conference to archive for later viewing or for attendees unable to make it. You can share files and videos and have many functions to toggle in and out. How much do you think this will save you?.You can see, the benefits are huge and using video conferencing is very productive.
How to choose the right one: this is very important. Do not try free software. This will be anybodys initial downfall before finding another option, save your time now and find the right package to purchase. You want a company which has a great track record with product and customer care/support. Avoid downloading software. All of your attendees will need to do this and it becomes very messy and not always compatible with everybodys OS. Your choice of product should be an online based conference package which is stored on good quality high bandwidth servers, which in turn your conference will be compatible with all attendees as they only need to login and off you go.
Finally, watch your budget: Dont choose a company which charges per seat! This can sometimes become very costly and the reason they do this is because they know it is still saving the company a huge amount of money. Some online video conferencing companys can charge you thousands for one conference! Always remember to find a company who only charge you per conference room.
I hope this has helped you to understand the true power and potential of online conferencing and what to look out for when choosing.
