subject: Conference Software Why Every Organization Should Use It.online Conference. [print this page] Conference software is so valuable to any business it pays to seriously think about using it. In fact online conferencing software will cut costs for any organization and help to run a very streamline communication all around the world.
In this article you will find the following subjects covered and so you know it is a valued source, I use web conferencing for my business and have used a range of different ones.Subjects you will find I cover here are
The technology, the benefits, how to choose the right one, watch your budget.
The Technology: web conferencing is absolutely huge even if you have only just heard about it. Since video technology stormed the Internet it has greatly improved with functions and expanding capabilities. online conferencing has been the next step to this video phenomenon and this has caught on like wild fire amongst the big corporations and companies around the world. The Internet has truly given us global communication and video conferencing is bigger than ever. You can have multiple rooms of 500 seats+, power point presentations, streaming high quality video, browser view, desktop sharing, sharing files, guest speakers with multiple moderators, all from your PC.
The Benefits: the benefits to any company should already appear obvious to you. Using web conferencing will enable a company to communicate with all of its staff and key people at just a click of a button. Cutting costs is really essential in this current day and conferencing software will do just this. Here is a quick example for you. You have a company in three different geographical locations who to hold a seminar/meeting including a special guest speaker and vital updates. Here is the first scenario, you could hire a venue at one of the locations and arrange transport and accommodation for the attendees. This is very costly as you could imagine, many organizations currently do this on a regular basis which eats in to a huge chunk of their finances. One meeting alone can cost many thousands. Here is the other scenario, I like to think of it as a solution. You could be using your own online video conferencing software and arange a meeting. Everybody would be invited to their PC at a given time and login to a 500+ seat conference room. You could have your guest speaker as a moderator also to do his presentation. You can record the conference to archive for later viewing or for attendees unable to make it. You can share files and videos and have many functions to toggle in and out. How much do you think this will save you?.As you can see, the benefits are huge and using video conferencing is very productive.
How to choose the right one: this is extremely important. Do not try free software. This will be anybodys initial downfall before finding another option, save your time now and find the right package to purchase. You want a company which has a great track record with product and customer care/support. Avoid downloading software. All of your attendees will need to do this and it becomes very messy and not always compatible with everybodys OS. Choose an online based conference package which is stored on good quality fast servers, which in turn your conference will be compatible with all attendees as they only need to login and off you go.
Finally, watch your budget: definately avoid any company who charge per attendee! This most deffinately will become very costly and the reason they do this is because they know it is still saving the company a huge amount of money. Some online video conferencing companys can charge you thousands for one conference! Always remember to find a company who only charge you per conference room.
I hope this has helped you to understand the true power and potential of conferencing for your business and what to look out for when choosing.
