subject: Points To Ponder When Organizing 2 Drawer File Cabinets [print this page] 2 drawer file cabinets basically help you organize your files. You have to remember though that these cabinets do not just organize itself. You have to organize your files in order to get the most out of your organizer. Some filing cabinets come with bars to hang files on. Files may be organized according to importance, according to size or according to alphabetical order.
List down the files you want filed in each cabinet. Putting on labels on the files such as names and content for easy references once you look into the files. You can use color coded folders to provide identification on the labeled files. You can label a file based on different categories and sub-categories.
Be sure that you have all the supplies you need in organizing files. Labeling is a great way to organize any file system. You can legibly write or print it on your file folders for a clean look.
Segregation of old or inactive from active files should be done if possible. Active files are those that requires access from you regularly while historic files are those that does not require daily access but must be keep for record retention purposes and inactive files are those files not in use. Pull out and dispose those files that are not used to provide rooms for new files to fit in. That is to ensure efficient retrieval of documents in the 2 drawer file cabinets when used for future references. When utilizing the file be sure to return used items immediately after use, so that it will not accumulate and wont give you a hard time on looking for things when you need them.
When organizing files, identify those documents you need to pull out often. Most frequently used file must be placed in front of the drawer. Or you can even put a divider on your filing cabinets to enhance easy access on the items.
It is also helpful that you print out the list of files and documents that are in the filing cabinets and tape it to the side of the cabinets so that you may just look into the list before searching the documents in the drawer. For easy accessibility it would be better that it would be arranged alphabetically, this will make it easy to find what you are looking for.
When loose paper starts to accumulate do not ignore it, but instead, make a new file out of it. Don't just stuffed it into the first drawer you open since it can cause clutter and can even result to lost files and documents.
Before you start segregating the files for organization, you need to consider the sizes of your 2 drawer file cabinets. It is very important to put active files in the cabinets. So if your cabinets has limited spaces then proper maintenance of the organized system must be maintained. An organized system would mainly depend you. A good filing system is being able to access and find a file and document when you need it.
