subject: Outsourcing Document Scanning Vs In-house Document Scanning [print this page] Information is a critical part of any business organization. Managing and organizing the document is a vital mission for companies. So, executives are thinking about scanning important information. There is a big question in front of them what to do to fulfill their requirement. Either hire outsourcing document scanning or have in-house document scanning unit.
Before you go ahead make sure that you will have all answers of following questions.
Is indexing and other complex process is require or not?
What other processes you need like archiving or destroying?
What are the variations of paper size that may increase/decrease the speed of scanning?
Both have own advantages and disadvantages. To understand both option I have mention some quick points below for outsourcing as well as in-house.
The Technology Point: Currently technologies are getting upgraded very quickly. For in-house you have to select the scanner as well as special software to fulfill document scanning requirements. It is bit difficult of non-IT field companies to select better component. One also has to take care of upgrades and add-ons for scanner and software. Outsourcing companies have all up-to-date facilities to meet with any kind of document scanning requirements.
The Staffing Point: For in-house facility, you must hire specialists to cope up with every kind of requirement. Otherwise you have to give the training to staff for efficient output. Outsourcing companies have their trained and experienced employee to deal with any kind of document scanning task.
The Security Point: As most of the data thefts are done through staff, you must take special care of data confidentiality while having in-house document scanning. You also must have to look for genuine scanning company before you outsource the requirements.
The Cost Point: One of the concerns that most of the companies are thinking about. If you select in-house unit, there must be capital cost such as infrastructure and scanner as well as operational cost like salary and maintenance cost etc. Through outsourcing document scanning, you not need to worry about such; you only have to pay for the scanned documents.
Depending on requirement, budget and infrastructure, company must think upon hiring company or having in-house unit. Now, you can make more precise decision about document scanning either outsource or in-house.
