subject: Four Advantages of Using Electronic Document Systems [print this page] systems of electronic document management has become an indispensable part of the contemporary world of business. They replaced the old wood cabinets that were used to store files. DMS has the power to change the business organizations of paper loaded box confused and slow operations by checking dynamic and efficient power houses to save time and increase capacity. Today, institutions of medical professionals, government and legal recovery and storage of information through computer systems. The use of DMS has made life easier for the management and employees. This part of the article aims to highlight some advantages of using DMS.
Reduced storage
the cost of goods required to store documents, for example, compliance with recovery means that the paper based storage requires more space, it competes with employees for space in an organization. Scan documents and store them in a DMS reduces the amount of storage space required by the paper to a large extent.
Go Green
The use of DMS in business organizations is to save trees in the world. According to the Association of Records Managers and administrators, each worker in the United States of America uses ten thousand sheets of paper, which is equal to 1.24 trees per person. sheets of paper discarded turns into methane gas. Using an EDMS process, companies can protect the forest and can reduce fuel consumption. Employees can even work from home or another location when they have easy access to computer recorded from secure servers or websites. When more people work at home, there will be less traffic on the road, hence less vehicle emissions.
Access
Retrieving data through computers is much easier compared to working with hard copies. In an office, a document is copied several times because many employees have to work with this information. However, in case of computers, more than one employee can see the files to a point in time. The employer has an easy control of all data. In addition, security features allows an employer to know who has accessed the file. Another advantage, important to use the EDM is the rapid recovery of data during disasters such as burglary for office, flood and fire. Often backups are stored offsite.
Flexible Indexing
microfilming and indexing of paper in more ways than one can do with EDM, but it is a bit long and costly. Pictures or video stored in EDM can be indexed in different ways.
Besides the advantages mentioned above, cost savings and improve security are two other benefits of using EDM.
Four Advantages of Using Electronic Document Systems
