subject: Organizing A Meeting Without Breaking A Sweat [print this page] Regardless of the reason for the meeting, your venue should always seek to make your company look more professional. This is the reason why you should not just pick out any place to serve as your meeting room. You have to evaluate your options by going through a few pointers in your mind.
Take into consideration what the meeting will be about before you go and get a venue. The objective of the meeting along with the number of people who would be attending the meeting will determine what materials and equipment you would need to have projectors, sound systems, and flip charts, among others.
It is also a good thing to consider where the attendees would be coming from. If the meeting would just be between managers of the different departments in your company, then you can settle for your companys conference room or ant available conference rooms or meeting rooms near your office. On the other hand, if the attendees would be clients from a city a few hundred miles away, you should look for venues that are either nearer to their place for their convenience, or is halfway through their place and yours.
Would your meeting be for the whole day? Then you might want to check with the DC meeting space provider you have in mind if they also serve food or if they can recommend any caterer within the area who can handle the food for the meeting. If the meeting is for the whole day, you can have the caterer serve one morning snack, one afternoon snack, and lunch. Since whole day meetings can get bowing, you might want to have a free-flowing coffee for the attendees.
Lastly, make sure that the DC meeting space provider would be able to assist you not just in letting guests know where they could find the venue but also in entertaining them as they arrive. That way, you can focus on getting things ready before the meeting starts.
There is a number of DC meeting space providers that you can get in touch with if you need to host your meeting someplace else. The best way to find them is to go online and do your search there. Oftentimes, their sites would also feature feedback from previous clients so you need not worry about having to talk to each of the companies they have worked with before.
