subject: Upgrading Your Meeting [print this page] Attending a meeting is something that most employees do not necessarily look forward to. For one, most of them feel that they could do more with their day than listen to someone drone on about things that they do not necessarily understand. Aside from this, there is something mundane about meetings you cannot just pinpoint. It may be due to the lack of entertainment. To get the attention of the attendees and to have larger participants, try incorporating the latest technology into your meetings.
The use of PowerPoint that was once hailed as the cornerstone of all office meetings is now a thing of the past. With the concept of animation and 3D movies, you cannot expect a person to sit through an entire presentation of mere graphs and slides. You need something better to catch their attention. Why not try using flash animations as part of the presentation to make it a little bit more interactive.
Now, you have to make the attendees attend the presentation in order to have a successful meeting. With multitasking as your enemy, you need to figure out a way to lure them to the meeting space. Try having a Wi-Fi area outside the meeting space. This way, the attendees can still connect online to check their emails and connect with their colleagues.
In your Washington DC meeting space, set up an area where you can hand your giveaways to the attendees. Free stuff can always draw a crowd. One cool gadget you can give away is a USB flash drive. You can save the presentations here as well as the company profile so your attendees can review the meeting anytime they need to.
Always have a backup plan. Have an IT support ready within the Washington DC meeting space vicinity so they can immediately fix problems with the audio video equipment, internet connection and the like. If the meeting is quite small, maybe you can handle it but for large conferences, always have a group of IT on call.
Your Washington DC meeting space has should have the appropriate amenities to accommodate the technology you are bringing in. There should be enough power outlets and the range of the Wi-Fi should include the entire room, not just a part of it. Take all these technological advances in consideration for your next meeting and for sure your attendees will notice the change.
