subject: How To Choose Best Billing Software? [print this page] Invoices are legal documents that are given to a client to indicate that the provider has sold the customer goods or services. The invoice can be sent together with the goods, on job completion or it can be sent later after the goods or services have been delivered. So that the body of the invoice should contain a clear description of the items or services rendered. For that getting the best invoice which is error free and have clear description you need best billing software.And there are some requirements that are mandatory in best billing software, they include:
Choosing the best billing software is something like comparing programs based on a variety of factors. The most important amongst them are the cost and ease of using them. You will prefer the billing software that provides online invoice creation, that automates your billing, and also provides templates, customization options, and automation features.
One of the most important and considerable and desired factors you may take care when choosing the best invoice software is ease of use. You will obviously prefer a program that is easy to install and use with a minimal amount of preparation.
According to your need, you should also prefer billing software that provides various templates from which you can choose like invoice header and invoice footer, Put your companies message and special instructions, Send out notices when an invoice is canceled, Send out notices that their payment has been received, failure of payment or payment made etc. and also add one depending on your requirement.
If your business is well settled and largely expanded then obviously your number of customer is large. So, you have to select the billing software in which you can easily create new customer record and also maintain the older one and that will also provide the online payments for your customer.
Automation may make your list of desirable features when you are trying to choose the best billing software. Any steps you can take to automate may help free up time for you and your staff members to take care of other important tasks. You may choose invoice software that numbers invoices automatically, adds certain information automatically, or even creates recurring invoices based on the information you provide. If you need to invoice a particular client at the same time each month an automation feature may free you from having to remember to create a new invoice each time.
The best online billing software also accepts credit cards and PayPal and makes collection for you. This will also sets the currency depending on the countrys currency. The best billing software also keeps the reports of your invoice, payment and tax.
This should also contain PCI (Payment Card Industry) Compliant, CIM (Customer Information Manager), and create ARB (Automated recurring billing) instruction. This should also create online account statements so that your customer can online access their account online and see their statements, payments history, change their credit card information and more.
Service items are very useful to speed-up creating an invoice. The best software should be such so that you can easily create items that are used continuously.
In some cases you may need to collect sales tax from your customers. At that time the billing software should provide the facility to set up the tax rate so that you can easily manage the sales tax.
