subject: Essential Invoice Information [print this page] Invoices are legal documents that are given to a client to indicate that the provider has sold the customer goods or services. The invoice can be sent together with the goods, on job completion or it can be sent later after the goods or services have been delivered.
There are some requirements that are mandatory in an invoice, they include:
The letter head of the company; this entails the name of the company, the address, telephone and email address.
The invoice should also be indicated as "Invoice" or "Bill" at the top.
An invoice number should also be clearly indicated. The invoices should have one number each. This number has to be sequential in an unbroken sequence.
The date
Terms of payment
Clients name and address
The body of the invoice should contain a clear description of the items or services rendered. For the goods, it must contain the quantity, measure per unit, price per unit as well as the total amount fir the individual item. At the bottom of the invoice, the provider should indicate the total amount of all the items a swell as the tax accrued if applicable. Others may indicate the payment instructions or avail other comments such as delivery instructions and others.
Small Business owners can invest in a number of invoicing software to carry out these procedures. With software such as AllRound invoice, business owners can enjoy a number of benefits, among witch the largest benefit is that using this software will save you time, and thereby money. Your business paperwork will be a lot more organized and streamlined ensuring less frustration, and less errors being made. The other advantage is that the software will allow the multiple users to carry out the invoicing process on different systems. With this software, the use can easily integrate their already existing databases, which means that they will save the time taken to retype them from scratch.
