subject: Small Business Scheduling Software - Organize Your Office And Improve Productiveness [print this page] Are you disappointed with your office space? Do you hunt for a pen each and every time you put one down? Is the lookup for files a half-day event? Is your paper filed chronologically - finding your way down the pile to 'one week ago' and unable to find 'four months ago' for dread of a paper flood catastrophe?
Each and every workplace deals with an excess of paper and whether big or little, your company is struggling whenever you are not functioning in an organized room. So, how do you get rid of the mess and gain management?
Room IS Essential
The biggest problem with staying organized in an office is that people set up a system and do not give themselves sufficient room to grow.
Should you have spent the better part of a day cleaning out a drawer and replacing the products in organized, labeled files, but you can't squeeze a single extra sheet of paper, you've wasted your time and the unfiled papers will grow again.
Be particular to have at least a quarter to a third (more if feasible) of growing room when implementing a system. You might need to change over at some point, but having some additional room will encourage you to keep up with the organizing.
Set aside time to purge unnecessary documents. Not only will this provide much more space but will save you time that would otherwise be wasted looking via worthless paperwork.
Basic FILING System
Do not make your system too complicated or it will probably be hard to follow through. Color coding could be the easiest if you don't have too numerous categories. This is effective for systems which only require 'Income', 'Expense', 'Projects', 'Correspondence' or something similar. For filing of big groups of clients, projects or invoices, use a single drawer for every group of related files. A tall filing cabinet can even be divided into alphabetical or chronological systems.
MAINTENANCE
A filing program is only as good as the upkeep. You might discover it easier to have a small system of files located on or near your desk and daily or weekly transfer the products into their permanent house.
STYLE OF FILING
Consider how you can realistically maintain a filing program. Perhaps labeled boxes would suit you better (particularly if you tend to pile papers). The key would be to find some thing you will feel comfortable maintaining. If papers are sorted and occasionally purged, your program will work.
Every thing NEEDS A House
Everything Must be assigned a home. By giving each item a place you'll not loose pens, cellphones, glasses and so on. Don't crowd the items or you will get frustrated. Recognize that all of your efforts will assist you run your company more efficiently, and thus productively. Reward yourself for keeping the system functioning!
