subject: HOW TO GET A PRICE QUOTATION [print this page] Christmas is around the corner and your company wants to reward customers, staff and certain contractors with the newest i-Phone cases in the market. If your boss tells you to get a price quotation from a company selling those colourful i-Phone cases, fret not if you have never done this before. I am going to write in simple terms what a price quotation is all about and how to get one form a company selling a particular product you need.
A price quotation is a simple document which aims at telling the seller that you want to buy, say 5000 i-Phone cases in this instance. First and foremost, do some research on the company, if it has online presence and they accept requests for price quotes via e-mail or through some process that is online then your communication is going to be speedy. If not, you have to make use of your PC and MS Word!
Using your word processor, write a brief but meaningful letter to the company asking for a price quote for i-Phone cases. Be sure to ask them for additional details like any discounts they are willing to offer if purchased in bulk, the various colours available, shipping costs, how the company will ship them. Also, ask if they can include pictures, guaranty delivery after payment, what delivery timelines are, warranties, payment methods etc. You might also want to know if any samples can be made be available prior to shipment of the bulk quantity. Be sure to send this mail on your company's letter head as this will indicate that you are in fact serious, and the seller may even want to check your company up or contact you.
In case the seller has a procedure where all you have to do is fill some forms online, then you are in luck as this will certainly make your job easier. A lot of companies have such facilities and it becomes easier for the seller and buyer since the buyer can see the products online and get maximum information about them before asking for a price quotation. The seller on the other hand makes use of online technologies and sends maximum information to the buyer mostly via documents in electronic format.
