subject: Using Document Collaboration Software Programs [print this page] With the fast pace of todays business world there are many people who have tried different document collaboration programs and are still searching for the right one for them. If you are still searching for a program that is easy, fast and thorough, you might be searching for a program with the wrong features for your company. Just as every business is unique, so too are the different programs that are available to help share documents quickly and easily. Even though every company has a unique set of needs and features that they would consider ideal, there are some features that you need to be certain to look for in order to differentiate the best document collaboration software programs from all others.
Be sure that you look for a collaboration management system that offers you the ability to allow suggestions, revisions, comments and remarks without permanently altering the original document. Many programs on the market will certainly allow comments and remarks to be posted and noted, but as this happens those remarks are saved in a manner that it alters the original document until it is no longer recognizable. You want a program that is going to allow these things but is also going to allow the host to remain in control.
Another feature that you will find very helpful is full support for many different types of documents, including Microsoft Office and Open Office documents. You should not have to spend the time with every single document converting them into another format just to be able to use one of these document collaboration software programs.
Some excellent programs also offer the ability to store and save document history and different versions as well as the ability to retain comments that have been offered by users. This comes in handy for audit purposes and for several other reasons also. In the past, the best way to engage in sharing documents involved dozens of emails between people, all making different revisions and comments until there were 20 different versions of the document throughout those emails how confusing! Using one of these sharing programs eliminates the need for dozens of emails.
Security is always an important issue, no matter what system you are using or what type of document you want to share. The way to get the best security is to use a platform that has integrated enterprise ready AAA security.The benefits of using the right document collaboration software program can make an enormous difference in the productivity, ease and affordability of the process of document sharing, so be sure to choose your program wisely.
