subject: The Best Collaboration Management System [print this page] There are quite a few different options available to you regarding collaboration management software for sharing your documents with others in the office, and there are many different features that are offered. It can be confusing trying to choose the right one for your team, and since every company and every team has different needs, this complicates the task even more. Knowing the different programs and the features that each offers is the first step in choosing a collaboration management system that is going to facilitate sharing between team members, resulting in a more organized path of revision until the final draft of the document is completed. Here is some information you can use to help you find the best program for your team.
A valuable and useful system is going to facilitate the gathering of information and the sharing of all of the ideas of the members of your team and anyone else who is involved in document sharing, such as stakeholders and clients. You should be able to carry out real time discussions about the presentations and documents at hand. A good program is going to allow offline documents and presentations to be subjected to online dialogues, suggestions and revisions from others. With the right collaboration management system, your team is going to be able to collaborate in a timely and cost effective manner that is simple and effective.
The right software will make sure that the creation of written projects is not a single person endeavor and that all team members or clients with access are able to actively participate in creation and revision. With these programs team members will no longer have to rely on long email chains to collaborate and revise the document at hand. Be sure that you look for a system that is able to take any document or presentation, regardless of format, and open it up for feedback, suggestions, conversation, proposals, strategies, revisions and presentation. Having the ability to have your team members be interactive with a document or presentation is critical, so you need a good program that not only facilitates the tasks at hand but you will want one that is secure, too.
There are some platforms that require tedious, confusing or complex installations in order to use them; what you want is a platform that will run as an intuitive tool that does not require any installation. Be sure that you are using a platform that is suitable for your size business that has a need for document collaboration, internally and externally. One final key feature to look for in the best collaboration management system is the ability to retain all comments, identified and time stamped, in case they are needed to fulfill any type of requirements that may arise in the future.
