subject: Room Scheduling Software & Hoteling Solution [print this page] Many companies rely on administrative staff or a paper based booking system, which can often lead to mistakes such as double-booking of meeting rooms and members of staff having to struggle to find out when they are supposed to attend meetings or whether they will be able to get hold of an essential piece of equipment. As well as reducing efficiency, such errors present a poor impression of the company to any visiting clients.
A more effective system of organization is available. Scheduling and resource management software can make it easier for staff to access information and to make arrangements on their own behalf.
The main benefit of using a software based management system is the convenience. Any member of staff can make a booking or check the schedule without having to leave their desk. Telecommuters can access the system from off-site, allowing them to book resources and office space for when they need to come in to work. Anyone can add something to the schedule and it will instantly be visible to all users. They can check on the schedules of other members of staff and find out what events are planned for the day, week or month ahead.
The system should be easy for all members of the staff to use and it should be flexible enough to cope with the needs of different types of business. A good management program should be able to handle huge amounts of data. It should be able to manage the use of any office space, equipment or resource and handle scheduling for multiple locations, across different time zones if necessary.
DeskFlex is a user-friendly room scheduling software. It can be used in conjunction with the Outlook Calendar and it includes an interactive floor plan that allows users to see which resources are currently in use. The software comes with comprehensive guides on how to use it and how to train staff to use it and there is a round the clock technical support service.
DeskFlex can be used to manage many different resources. It can generate reports on resource use and analyze the costs incurred by different departments and it can be set up so that supervisors are immediately alerted of any booking made using the system. It can be customized to meet the needs of the company.
Time and resource management through a program such as DeskFlex is far easier and more convenient than the old-fashioned ways of arranging schedules. Using such a system ensures that everyone can see the same version of the company schedules, and that they are always looking at the most current one. It also allows any employee to make a change to the schedule. Administrative costs can be reduced, scheduling errors can be avoided and resources and office space can be shared without any confusion.
