subject: Points To Remember For Reorganizing Filling Cabinets [print this page] Filing cabinets are the best solution for organizing papers and official documents. But when you reorganize your file cabinets then whole organized office goes unorganized. So there are several tips to reorganize your file cabinets. Prior to reorganizing your office keep the old settlement plan in mind. Another easy was is that you can paste labels on every cabinet for easy identification. When you are planning your organizing strategy, you have to keep every shape and view possible to place the filing cabinets. There are various ways to keep the work place planned but the most important is to keep all your files and documents organized. Office Filing cabinets come in various designs. It is always preferred to buy a set that can open and expanded easily and can hold files of all size. It is always good to buy filing cabinets with too much space.
After selecting proper filing cabinets, you need to ensure that an even system of filing should be followed by every employee in the organization. For reorganizing the cabinets you need to review the papers and discard the papers you no longer need to keep. After this sort the papers into various categories. Category of every pile should be mentioned on the front. Try making broad category else you will have a lot of categories. You can also create sub categories. You can also mention the year of the file so that you dont mix the past and current data. On every cabinet category of files should be mentioned clearly. For example- the cabinet containing files of clients should be marked as clients and cabinet containing files of financial statement should be labeled as financial statements.
If you have less storage space, those old files which you cant throw and dont need should be kept in a box in some out of way area. This will save your space. At the end of every financial year, you should transfer the past year's files to inactive storage and start creating new set of files and folders labeled with the New Year. For documents of utmost importance you can use fireproof filing cabinets, so as to avoid any chance of damage to your important files. The only thing in reorganizing file cabinets which needs investment is buying sufficient office filing cabinets. If you have a small budget you are advised to buy good quality used cabinets. This will lessen your cost to more than half. Arnolds used office furniture can be a very nice option for your need.
