subject: Manage Projects Smartly With Meeting Software [print this page] Project management is one of those areas that have been greatly advanced by the use of web conferencing. Project management enables a more efficient use of resources in the management of a project. The term refers to gathering resources, both human and technical for the completion of a specific task. Depending on the job at hand, it can mean a number of tasks, which must be completed in a particular sequence and within a certain time frame.
Why is Project Management Necessary?
There is an entire industry devoted to successful project management. Before the advent and growth of web conferencing, project completion relied on the standard methods of communication. Project Management is a necessary adjunct to not only doing business, but also making the most of limited resources.
Even the largest companies can scarcely afford to waste money in its operations. Project management allows the entity to keep track of spending and make sure targets are met. Meeting software allow for greater efficiency in this regard. In a wired world, the ability to manage projects from a single central location means significant cost savings.
How Meeting Software Helps
This is best understood by outlining the best-known features of this communications tool. Each feature has its own benefit, and its use may vary depending on the project and the users comfort level. Some of these are:
File transfer: documents such as invoices and receipts can be quickly sent for approval or verification. This is particularly useful in instances where signatures need to be provided.
Recording: participants can record web meetings which can come in handy if any issues should arise.
Slide shows: this covers any number of files that need to be seen by those involved in the project. During the presentation the presenter can also discuss each slide with attendees.
Web conferencing plays an important role from the planning stages to project completion. Keeping in constant touch with all parties allows the project manager to monitor the main aspects of project management, namely:
Resources
Size and goals of the project
Time
Money
Often project management requires special training for prospective managers. A web conferencing solution should be looked at as another tool that helps in getting the job done right, the first time. Do a quick web conferencing comparison to see which product is best suited for your needs.
